We are looking for an Undergraduate Administrator for our prestigious client, a University in Central London. This role is a 3 month temporary contractor to cover a busy period. The role involves collaborating with other Undergraduate Administrators to deliver a high-quality and efficient service to both academic staff and undergraduate students, supporting all activities within the Undergraduate Office. The postholder will be expected to work as part of a team, demonstrating flexibility in their approach to tasks, prioritising effectively, and ensuring deadlines are met.

Due to the nature of the role, hybrid working is not an option.

• Coordinate and assist with the daily operations of the undergraduate office and broader teaching team, including general and event administration, as well as purchasing necessary items and office supplies.
• Manage Casual & Temporary Workers, liaising with relevant teams, and running departmental training and improvement discussions.
• Serve as Secretary to committees and working groups as needed.
• Support the administration of coursework submission processes.
• Provide assistance with exam activities, including recruiting and training invigilators and ensuring exam scripts are coordinated and marked within departmental deadlines.
• Act as the first point of contact for staff, students, and other internal and external visitors and callers to the Undergraduate Office.
• Maintain student notice boards and displays throughout departmental spaces.
• Foster a positive and supportive working environment and respond to staff and student needs.
• Record and maintain accurate student records, activities, and course information.
• Perform tasks as assigned by the Teaching Operations Manager.
• Attend and/or organize relevant meetings.
• Adhere to confidentiality, data protection, and GDPR guidelines.
• Undertake necessary training and development as required.

Key skills:

• Administrative experience in a fast paced/busy office environment
• Understanding of data/document security
• Good organisation skills

We will be shortlisting by the 2nd of January so please get in touch if this sounds like your next interim role.