PURPOSE OF THE JOB |
Process creditor payments to INSETA creditors according to policy, the PFMA and statutory requirements and to provide administrative support to the Finance department. |
Key Performance Areas
| Outputs |
Accounting and Financial Administration Support 50% | Expenditure and Payable Management - Receive invoice and related supporting documents from different divisions, record these in logs and trackers.
- Check the invoice for validity and accuracy and verify supporting documents (contracts and purchase orders).
- Update Discretionary Grants (DG) contract register as and when contracts are received from Operations division and payments are processed.
- Ensure adherence to PFMA, GRAP and all applicable laws and standards.
- Process the invoice in the accounting system, ensure accurate GL allocations and submit to Financial Accountant for review and posting.
- Once invoices are posted, process the payment in the accounting system and ensure correct payable GL allocation and correct bank account is used and submit for approval.
- Timeously follow up with divisions and obtain outstanding details where required for payment processing.
- Submit the invoice tracker to Senior Accountants for monitoring of the 30 days payment terms as and when payments are submitted.
- Creation and maintenance supplier master data in the accounting system.
Cash Management - Ensure payments are exported to the correct bank account.
- Review bank statements daily and track unpaid (bounced back payments) and address to ensure payment still within 30 days.
- Prepare cashbook reconciliation weekly for all transactional accounts.
- Follow up on any outstanding/ unreconciled items transaction required and update on next reconciliation.
- Ensure that banking detail for creditors are updated on an ongoing basis.
Other assets and Liabilities management - Assist with periodic asset counts.
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General Ledger Reconciliation 40% | - Assist in the preparation of general ledger accounts reconciliations; identify and recommend required amendments and corrections on a monthly basis.
- Prepare and submit weekly bank reconciliations to Financial Accountant for approval. Identify and recommend required amendments and corrections on a monthly basis.
- Prepare journals in line with policies, procedures, identified corrections and accruals
- Filing of reconciliation reports in line with procedure.
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General Administration in support of Finance Department 10% | - Maintain accurate and complete filing processes.
- Provide information from records and database as required by stakeholders.
- Provide information requested by internal and external auditors.
- Follow up on outstanding auditing requests.
- Execute ad hoc duties and actions as required by the Manager and supervisors.
- Identify and communicate any potentials risks within the area of responsibility such as document handling, creditors and bank reconciliations.
- Resolve and follow up on queries and issues with the related stakeholders and cr
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