Receptionist

London West End

£33,500 + Lunch allowance and bonus

Permanent - 5 days in office 9am-6pm

Is this the role for you:

Are you ready to step into a dynamic role as a receptionist for our client in construction. We're searching for a dedicated individual with a keen eye for detail, impeccable organisational skills, and a proactive approach.

Key duties:

The role involves delivering 5* customer service and liaising with PAs/EAs (of the chairman and CEO) to arrange meetings and events, including those in offices outside the UK. You will maintain and develop the London office space, and devise and maintain office systems and records, including data management and filing. Ensuring that London office security processes are defined and implemented, including the issuance and management of access passes and keys/fobs, is essential. You will keep data, files, and first aid/fire warden records up to date. The role includes liaising with the catering team for breakfast and lunch arrangements, room setup, and general administrative tasks. Promptly report maintenance issues to the facilities team and work with Butlers to ensure all meetings are catered for. Handle printing, photocopying, labelling, filing, and binding of documents, and liaise with suppliers to order stationery and other office equipment. Additional duties include booking meetings, arranging couriers, meeting and greeting clients, answering and screening phone calls, sorting and distributing post, managing meeting rooms, announcing guests, managing the switchboard, drafting formal letters, and handling inquiries. Use Microsoft Excel for data recording, handle post and deliveries, back up data daily, comply with all administration policies, arrange transport for senior personnel, and deal with tenant requests via email.

Person specification:

The ideal candidate for this role will be a quick problem solver who excels in communication and effectively manages conflict. They will possess a high level of self-confidence and can multitask efficiently. This individual will be decisive, making on-the-spot decisions without hesitation. Additionally, they will thrive in a fast-paced environment, maintaining a positive and cheerful attitude throughout.

Apply now for consideration.