Executive Assistant (Hybrid)

Location – Archway, N19 and Home Based

Salary: Competitive + Benefits

Please Note: Applicants must be eligible to work in the UK.

We are looking to recruit an Executive Assistant who has previous experience in providing support at board or executive level.

The successful candidate will be friendly and approachable, with a ‘can do’ attitude. They’ll also be ruthlessly efficient and organised, and able to juggle lots of tasks. In addition, great attention to detail and an excellent communicator, both written and verbal, is a must for this role.

At the same time the successful candidate will demonstrate resilience and the desire to work in an interesting environment where no day is ever the same!

Duties

• Plan and perform effective diary management for Directors, ensuring appointments are scheduled in a time-efficient manner and any supporting documentation required is available and presented in a professional format.
• Booking travel itineraries including air, hotel, transfers and visas.
• Compiling reports & presentations to support business development.
• Prepare and check outgoing internal and external correspondence and reports, including confidential and sensitive information ensuring attention to detail.
• Support and manage social media activity for the executive team.
• Undertake project/tasks as required by the Directors.
• Daily calls/meetings with Directors to ensure progress on outstanding actions and identify updates/further actions required.
• Performs where necessary, effective email management for Directors. Filing and responding as required and highlighting items of importance/requiring urgent attention/follow-up.
• Provides wider administrative support for the executive team where necessary.
• Preparation and submission of monthly expenses for Directors.
• Manage an excellent filing, indexing and archiving system (electronic and paper) in accordance with internal and external regulations for swift retrieval and review purposes.

Skills and Knowledge

• Previous proven PA/Executive Assistant experience
• Ability to communicate confidently at all levels in an engaging and positive manner.
• Ability to use initiative, prioritise and manage own workload.
• Excellent organisational and administrative skills to be able to juggle competing priorities.
• Ability to build and maintain effective working relationships with a range of people, resolving conflicts or problems as they arise
• An understanding of commercial/business requirements and how they impact on priorities.
• Advanced Microsoft Office e.g. Word, Excel, PowerPoint is essential.
• Ability to remain calm under pressure is imperative
• Ability to anticipate and stay one step ahead
• Good attention to detail
• Flexible and adaptable

Benefits

• Pension Scheme
• Cycle to Work Scheme
• Buy and Sell Annual Leave
• Eye Care Scheme
• Birthday Day Off
• Enhanced maternity & paternity pay

INDLS