Contract Support - Facilities Management

🔑 Key Responsibilities

Quality & Workplace Experience

Maintain and update QHSE documentation through internal systems.

Oversee CAFM systems for PPMs, reactive works, and reporting.

Monitor subcontractor performance and provide feedback.

Perform regular office inspections to ensure workplace excellence.

Support professional standards in VIP lounges, meeting areas, and shared spaces.

Foster a connected, engaged, and positive workplace culture.

Site Operations

Promote team culture and track training/attendance.

Manage timesheets, expenses, and employee record updates.

Assist with onboarding and Helpdesk operations.

Own the condition and setup of office floors and communal areas.

Collaborate with IT, cleaning, and maintenance teams.

Manage stock levels and report any H&S concerns.

Coordinate event logistics and enforce workspace policies.

Administration

Keep trackers and internal reports up to date.

Prepare monthly reporting data and attend review meetings.

Organise service call-outs, material deliveries, and extra works.

Ensure processes follow policies and preferred supplier usage.

Handle supplier invoices, purchase orders, and system updates.

Finance

Manage accurate contract financial records

Lead EW, MA & PR billing

Process and review invoices

Monitor financial reports and metrics

Support weekly finance meetings and commercial tracking

👤 What You Bring

Proven experience in Contract Support or Facilities Finance.

Strong customer service and problem-solving skills.

Excellent organisation and time management.

Confident with Microsoft Office (Excel, Outlook, Word, PowerPoint).

Strong communication skills at all levels.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business