Property Team PA - West End, London My client is an impressive private real estate business that offers an exclusive range of high-quality rental and investment properties in London's most coveted areas. With a portfolio from stylish studios to spacious family homes, my client ensures luxury living in prime London postcodes, plus extensive property expertise and acquisition options for investors.They are looking for a Property Team PA to join the team to support the Head of Portfolio. Are you an experienced Property Administrator looking for a new challenge? Aspiring to be a PA but lack the official title and experience? This role could be your next career move!Salary: £30,000 - £35,000Contract: Permanent | Full TimeWorking Hours: Mon - Fri, 9.30am - 6pmReporting to: The Head of PortfolioYour Role as a Property Team PA:

• Drive Daily Operations: Play a pivotal role in keeping property management running smoothly, ensuring all daily tasks are on track and efficiently executed.
• Tenant Relations Champion: Be the go-to contact for tenants, coordinating property access and providing timely follow-ups to maintain strong, positive relationships.
• Problem Solver on the Ground: Tackle property-related issues head-on, addressing them swiftly or escalating to leadership if needed.
• Master Maintenance Scheduler: Coordinate all necessary maintenance works and services, making sure everything gets done on time and to standard.
• Finance Collaborator: Work closely with the accounts team to streamline payments, receipts, and keep finances organized.
• Accounts and invoicing pro: Create purchase orders and oversee the full cycle of invoice approvals, making sure nothing slips through the cracks before reaching accounts.
• Operational dynamo: Using those exceptional organisational skills to keep all records—both paper and digital.
• Health & Safety Steward: Take responsibility for maintaining and updating health and safety records, ensuring all certifications are properly filed and accessible.
• Independent and Self-Motivated: Work independently to achieve goals and handle responsibilities, using initiative and sound judgment.
• Reporting Wizard: Generate insightful summaries and reports for the department head, helping drive data-based decisions.
• Tracking and Compliance monitoring: Maintain logs of pending tasks and statutory requirements, ensuring compliance and readiness.
• Organiser Extraordinaire: Create detailed schedules and trackers, keeping every project and task on course.
• Analytical and Organised: Utilise strong analytical skills to keep operations streamlined, efficient, and up to date.

The must haves and the ideal attributes and skills required:

• Property Administration experience (preferably 2 + years of experience) -  previous experience working in Property Administration or a similar PA position. 
• Proficiency in Microsoft office: Strong Microsoft office skills, including Excel at an intermediate level.
• Outstanding interpersonal skills: Confident in building relationships with contractors and tenants alike. 
• Exceptional organisational skills - Skilled at multi-tasking and keeping everything running smoothly.
• Clear and professional communicator - both written and verbal
• A team player - helpful and genuinely enjoys supporting a team.
• Calm, polite and eloquent telephone manner.
• Deadline-Driven and High Standards: Proven ability to meet deadlines while delivering quality work.
• Strong Academic Background: A degree is highly advantageous.

#LI-AD1To apply, please get in touch with Anu Deb - Director at GKR International Real Estate Talent Specialists.