Job Advertisement: Project Administrator

Salary: £24,500 per annum

Location: Stourbridge, West Midlands, DY8 4YW

Grelson Limited T/A Marlowe are looking for a highly motivated and organised Project Administrator to join their dynamic team. If you are detail-oriented, proactive, and capable of supporting project managers in delivering high-quality service, they would love to hear from you!

Hours of Work:

Minimum 37.5 hours per week, Monday to Friday

Working hours: 8:30 AM to 4:30 PM

30-minute unpaid lunch break

The role requires flexibility to meet the company's needs

Holiday Entitlement:

* Paid holiday entitlement of 28 days (including Bank Holidays), pro rata

* Holidays are calculated based on the period from 1st January to 31st December

* Holidays during the Christmas-New Year shutdown must be retained

* Holiday pay is calculated at your hourly rate

Key Responsibilities:

* Liaise with and support Project Managers to ensure seamless project execution

* Process site surveys and communicate them to relevant tradespeople

* Procure materials and services in line with project budgets and company policies

* Ensure timely procurement and availability of materials and services

* Administer the buying process, including purchase orders and system updates

* Use office software (email, spreadsheets, databases) and manage file systems

* Answer phones, respond to emails, and address customer/supplier issues promptly

* Update the Marlowe database system with accurate communication logs

* Produce client reports and maintain Marlowe Sage job costing

* Update client web portals and send start date letters/e-mails to policyholders

* Develop strong relationships with subcontractors and handle queries from tradespeople

* Produce letters and documents as required

* Maintain and update the company's filing systems and archive records

* Provide cover for colleagues during holidays and sickness

* Undertake general office duties (e.g., stationary ordering)

* Actively follow up on outstanding revisions and final accounts

* Comply with the company's Health and Safety Policy and Safe Systems of Work

* Undertake any necessary training to improve performance or develop your role

Requirements:

* Strong organisational skills with the ability to manage multiple tasks

* Proficiency in Microsoft Office, email, spreadsheets, and databases

* Excellent communication skills, both written and verbal

* Ability to work independently and as part of a team

* A proactive approach to problem-solving and customer service

* Attention to detail and ability to maintain accurate records

* Previous experience in a project administration or similar role is advantageous

Benefits:

Competitive salary of £24,500 per annum

Paid holiday entitlement of 28 days, including Bank Holidays

Training and development opportunities

To Apply: Please send your CV and a covering letter detailing your experience and why you are suitable for the role. We look forward to hearing from you