Role Overview - What is it?
The Finance Assistant provides key support to the Finance Team Lead, Technical Finance Manager and Accounts Payable Manager through maintaining financial systems, recording and processing financial information, data entry and general financial administration. This provides the organisation with the necessary records for reliable performance reporting and accurate VAT and Corporation tax returns.

Main Duties - What needs to be done?

Cash postings

• Processing banking transactions
• Prepare bank reconciliation

Expenses

• Administration of expenses via Expend application including chasing receipts and topping up employee cards
• Reporting and audit
• Assist in preparing month-end schedules and reports including Balance Sheet reconciliations and nominal analysis
• Perform necessary follow up on unreconciled items
  Support audit requests

Billing

• Support production of monthly sales invoices on a timely basis sending invoices and helping with queries
• Reconciling monthly offline invoice schedules to nominal ledger postings

Accounts payable and expenses

• Assisting the AP team inputting purchase invoices during busy periods

Other

• Ensuring accurate record keeping
  Assist data migration to new Omniledger finance system
• Maintain process documentation including SOPs and flowcharts
  Complying with company policies
  Undertaking other finance administrative tasks and general support to the Finance Team Lead as required
  
  

Competencies - Who with and your skill level?

Skills

• Confident interpersonal and communication skills
• Good attention to detail and ability to sense check draft workings for errors and exceptions
• Problem solving in competent, logical and efficient manner
• Intermediate system and Excel user - use of Vlookups, Pivots, and SUMIFS
• Maintain and present working files clearly, including explanatory comments to help reviewers validate and approve draft submissions and any follow up actions
  

Knowledge

Essential

• Basic knowledge of accounting and bookkeeping procedures
• Numerate with financial awareness
• Ability to work efficiently, requesting support where unsure, and support process improvement initiatives proactively
• Ability to manage workloads, prioritise and work to deadlines

Desirable

• Use of Omniledger or accounts software packages
• Basic knowledge of ERP systems
  

Behaviour

• Good composure under pressure
• Drive to complete tasks methodically and accurately within the specified deadlines
• Take initiative for timely follow up of queries to avoid errors or correct them quickly if they do happen
• Champion best practice and foster an environment of continuous improvement and right first time and follow up root cause of errors
• Confident communicator, striking right balance of meeting in person, by telephone or via email
• Understand and support company objectives
• We would expect you at all times to:

o Act with integrity and discretion
o Act with due skill, care and diligence
o Build a solid understanding of requirements of current role with view to develop into areas of expertise
o Act with professionalism
o Be open and cooperative with colleagues
o Demonstrate compassion to those within the Company and those we support in the accommodation