Job Advertisement: Secretary/Administrator

Position: Secretary/AdministratorStart Date: As soon as possibleRole Type: PermanentWorking Hours: 21 hours per week (3 days per week), ideally Mon, Wed & Fri, with flexibility to adjust days and possibly extra hours as neededLocation: Birmingham (city centre)Manager/Direct Reporting Line: Office ManagerCompany Employed By: Leading Birmingham Charity

Are you a loyal, hardworking, and flexible individual with a caring and philanthropic outlook? We are seeking a dedicated Secretary/Administrator to join our team within the charity sector.. This varied and rewarding role is part-time offering approximately 21 hours per week, with the flexibility to work additional hours as needed.

Responsibilities:

• Answering phones and dealing with queries
• Monitoring and responding to emails
• Organising back-office admin for functions (e.g., Business Awards, Charity Balls, Quizzes)
• Maintaining an up-to-date database of Charity contacts
• Managing the Grants Process, including application assessments and celebratory award days
• Organising meetings, including Trustee and fundraising meetings, and ensuring timely distribution of minutes and agenda papers
• Attending meetings to take minutes
• Performing other clerical duties as required

Desirable Skills: Social media skills for posting events and good news stories

• Experience with booking platforms like Ticketmaster and Eventbrite
• Ability to update the Lord Mayor's Website with key information

Essential Skills:

• Strong administrative ability
• Computer savvy
• Good written composition skills
• Good communication skills

Handover: A full handover of systems, procedures, and passwords will be provided by the existing incumbent, who will be in post for the next month.

Salary: To be confirmed and subject to skills and experience

Selection Process:

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Join us in making a difference to vital charities within our local community. Apply today!