HR Assistant

Pembrook Resourcing are currently seeking a HR assistant on behalf of their client, a well known dealership group in the area.

As HR Advisor, you will play a crucial role in the strategic growth and maintenance of our workforce. This position is key to not only attracting, but also retaining top talent within the Company. This role will be responsible for managing the end-to-end recruitment process, ensuring a smooth and positive experience for both candidates and hiring managers. This role will contribute significantly to the success of the Company by ensuring we have the right people in the right roles.

Key Responsibilities

To regularly liaise with department hiring managers to capture detailed requirements for each open role to ensure candidate suitability and role clarity.

To create effective and appealing job advertisements tailored to specific roles.

To strategically post job adverts on a variety of recruitment platforms to maximise reach and effectiveness.

To monitor and respond to all emails in the Career's inbox.

To take the lead on all recruitment initiatives, including recruitment assessment centres, liasing with recruitment agencies and driving employee engagement on the refer a friend scheme.

To ensure cost-effective recruitment processes.

To provide regular updates on recruitment progression to hiring managers, line manager and directors.

To review incoming applications and conduct the initial phone call screening interviews to assess compatibility with the role demands, qualifications and company culture.

Create and maintain a shortlist of high-potential candidates for further evaluation.

Initiate prompt contact with strong candidates to enhance engagement and maintain interest.

To coordinate and schedule in-person interviews with hiring managers.

To perform comprehensive background pre-employment screening, including reference checks, driving licence checks and proof of qualifications to confirm candidate suitability.

To ensure that all necessary documentation for new starters is drafted, collected, processed, and securely stored in an orderly manner before their join date.

To ensure that the new starter is set up on PeopleHR with a working pattern and annual leave, and enrolled on the relevant iHasco training before their join date.

To assist with new starters' induction and onboarding process.

To ensure that new starters' probation meetings are booked.

To maintain accurate records on ATS, HRIS and Excel of outstanding documentation.

To adhere to all relevant HR policies and practises, maintaining high standards of compliance and confidentiality.

On occasion, to assist line managers and employees with HR related queries, advise on HR policy.

To keep your knowledge and understanding of current employment legislation, HR and recruitment industry standards and best practices to continually refine and improve the recruitment processes.

Office Etiquette

* To respond to all communication (email, phone call, text etc.) promptly.

* Organise and maintain a tidy workstation and leave it in a respectable state.

* To use headphones when taking calls to ensure that the working environment is not distracting to others (i.e. not using loudspeaker).

* To obey reasonable managerial instruction.

* To be presentable and dressed in formal office attire (for more information please refer to the uniform section in the employee handbook).

Culture and Engagement

* To uphold the Company's core values and mission in all activities, fostering a sense of pride and integrity within the HR Team

* To champion a culture of accountability by taking ownership and personal reasonability for ensuring each candidate receives a timely.

* To participate actively in company-wide initiatives that promote a diverse and inclusive workplace.

Personal Specification

* Proficient in the use of ATS, HRIS, Indeed, LinkedIn and Microsoft Office Suite.

* Ability to work as a team and manage individual workload.

* High energy and attention to detail.

* Professional appearance and “can do” attitude.

* To hold a level 3 CIPD qualification and/or be studying towards a level 5 CIPD qualification with CIPD membership.

* To have a minimum of 2 years experience working in a HR department and recruitment.

* Knowledge of employment law and HR best practices.

IT IS VERY IMPORTANT TO INCLUDE CORRECT CONTACT DETAILS, SO WE CAN CONTACT YOU REGARDING THE APPLICATION MADE! We wish you the best of luck