MacKenzie King are delighted to be recruiting an Office and Data Administrator for a well established, employee-owned organisation in the outskirts of Ipswich. As an Office and Data Administrator you will play a pivotal part within the business, this opportunity will suit an individual with strong IT skills who has previous experience in a varied office based role.

Key Tasks & Responsibilities:

• Responsibility of early-stage data to facilitate processes such as flat fee payments, financial calculations and to be responsible for system acquisition.
• Act as the main point contact to the Accounts team to communicate payment instructions such as those for fixed fees and advances.
• Monitor expiring Contracts, revised terms and renewals
• Managing reception duties, including answering calls, greeting visitors, and booking meetings in calendars.
• Management, negotiation of office and all related facilities contracts
• Organising meetings and managing databases
• Dealing with Distributor correspondence, complaints, and queries
• Approval of office expenditure invoices and managing office budgets
• Implementing and maintaining procedures/office administrative systems
• Assisting the organisation's HR and finance functions
• Assist in organising induction programmes for new employees
• Ensuring that health and safety policies are up to date
• Ordering stationery
• Organising company events and conferences
• Booking transport and accommodation

Key Skills & Experience:

• General office experience  
• Accuracy and a keen eye for detail
• Excellent organisational skills with the ability to prioritise
• Flexible and adaptable
• Proficiency in Microsoft Office is essential, including Excel