My client, a leading regional contractor are looking for a Bid Coordinator to join their team, reporting into the Business Development Manager. My client has a turnover of over £250M and works on major projects up to £30M in the construction industry.
Key Responsibilities (Proposals):
* Manage PQQ / ITT / Quotation life cycle with support where required from team members.
* Initiate/produce non-technical written responses for submissions including; references, case studies, CVs and project experience.
* Manage inputs from contributors ensuring that they are aware of deadlines and chase where necessary.
* Maintain, organise and collate documents and supporting information for each proposal ensuring the information is of high quality.
* Maintain document management system and trackers, ensuring a complete record of the submission is maintained for future review or scrutiny.
* Provide feedback to the Proposal Manager of progress with the coordination and collation of information.
* Management of all incoming communication, tenders/portals and inquiry documents
* Managing multiple outgoing bids and proposals and their timescales
* Assigning bid and tenders to bid writers and allocated time management
* Manage, upload and distribute all project documentation in relation to bids/quotes
* Production of the final submission in liaison with submission team members, ensuring the bid is delivered to the client on time via electronic portal.
Key Responsibilities (Coordination & Data):
* Develop and use tools to assist with drafting boilerplate sections, PQQ responses, and customisable sections based on client profiles
* Design and maintain automated dashboards that provide insights into proposal success rates, win/loss trends, and areas for improvement.
* Create real-time, data-driven reports on proposal-related KPIs, such as submission frequency, proposal value, and turnaround times.
* Collaborate with cross-functional teams (e.g., IMS, technical, and HR departments) to gather content, refine messaging, and ensure technical accuracy.
* Support and progress meetings keeping auditable records of actions agreed for each bid.
* Develop a content calendar for social media, aligning posts with proposal themes, industry trends, and company news.
* Monitor social media channels for client and industry engagement, responding to messages, comments, and inquiries in a timely manner.
* Regularly update website content, ensuring that information about services, case studies, and key statistics is current and relevant.
The candidate:
* 1+ years of experience in proposals / tendering or a related field, with a track record of supporting successful proposals.
* Experience in a similar industry i.e. construction, energy, utilities
* Proficient in creating data visualisations, reports, and dashboards with the ability to translate data insights into actionable strategies.
* Strong keyboard / IT skills with experience in MS Office packages such as Word, Excel, Access, Power-point and share point
* Meticulous attention to detail in document creation, review, and compliance with proposal requirements.
* Able to work accurately and methodically under pressure and to strict deadlines
* Ability to work collaboratively in a cross-functional team environment, coordinating with technical, HR, and design teams.
* Must have great time management and multi taking skills