Key Responsibilities

* Responsible for the ad hoc scheduling and facilitation of offshore personnel crew changes

* Selection and allocation of suitable personnel in liaison with the Project Managers of offshore personnel

* Facilitate Visa requirements, with external providers

* Liaise with internal Travel Coordinator to schedule flight arrangements, accommodation and organising any other logistical requirements

* Track all personnel movements for project mobilisation and crew changes, keep all personnel notified of mobilisation dates, rotations, base working, and training days

* Deal with any associated payroll queries and re-directing queries as necessary

* Assist Project Managers in ensuring the efficient delivery of projects

* When required; assist with the Organisation of PPE and kit requirements for offshore personnel

* Prepare project assignment notes, travel letters and any other travel or project information

* Assist with the preparation of regular monthly invoices

* Coordinate project and client specific personnel certification e.g., medicals and safety training, with the HR & Training and competence team

* Support and apply for any client required documentation - i.e., LOI's etc.

* Participate in the department & emergency on-call response rota

* Any other support required within the operations team.

Essential

* Experience of contributing to a team and delivery against schedule driven targets and deadlines

* Previous experice of a service company culture

* Competent in Microsoft Office

* Able to handle multiple assignments simultaneously and meet deadlines

* Excellent communication skills - oral and written

* Ability to convey a positive and professional image to onshore/offshore personnel and senior management

* Ability to effectively establish positive working relationships with onshore/offshore personnel and senior management

* Ability to work as part of a team

* Highly organised and efficient with attention to detail

* Honest, trustworthy, and discreet

* A "can do" positive attitude, with a focus on delivery.

Desirable

* Previous experience in a similar role

* Previous Experience in visa and travel

* Experience of dealing with ad hoc offshore work

* Previous Client Interfacing experience.

* Experience with onboard tracker would be advantageous