SITE SECRETARY  This is an exciting 12-month FTC opportunity as a Document Controller, working for a major fit out specialist company working on large scale projects.  SITE SECRETARY ROLE:

• Controlling document flow, ensuring all revision-controlled documents are administered and distributed promptly via internal systems
• Auditing and monitoring revision-controlled documents, distributing them to the relevant project and design teams, including architects, structural engineers, and clients
• Sending drawings out for copying, ensuring all project team members are working from the latest copy of drawings
• Managing Requests for Information (RFI), logging them onto Project Plus
• Setting up and maintaining a project start-up filing system in line with company procedures
• Managing the production of an Operations and Maintenance (OM) manual with subcontractors, as well as managing approvals
• Assisting with the preparation of sites for audits, checking filing systems, and ensuring compliance with internal procedures
• Performing general secretarial duties, such as assisting with incoming and outgoing mail, arranging meetings, and answering incoming phone calls

SITE SECRETARY ESSENTIALS:

• Minimum 12 months of coordination and admin experience
• Holding existing UK working rights
• Excellent communicator, both verbal and written
• High attention to detail and highly organised with a pro-active working style
• Able to work in high-pressure and fast-paced environments
• Tech-savvy, proficient with Microsoft 365, and able to quickly pick up on internal systems
• Being comfortable working 5 days on site (8:30 AM – 5:30 PM)
• Demonstrating problem-solving and decision-making skills
• Having a good understanding of how information management fits into the construction process
• Having knowledge and experience in using document control software
• Minimum of 6 months document control or site admin experience

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.