The role of Document Controller / Technical Clerk will include but not be limited to the following tasks associate with small projects being carried out by the company. This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of Eastgate Engineering and its Projects.

Key Responsibilities for the job include:

Office Administration:

* Manage weekly time sheets from site for payroll purposes

* Adhoc assistance to all aspects of running an efficient and productive office.

* Controlling stationary and office Equipment

* Liaising with HR Department for onboarding personnel to site

* Client communications / phones / correspondence

Document Control

* Deliver a broad range of administrative services including document control

* Participating in HSEQ Audits for ISO Purposes

* Compile Test Packs & Handover Documentation with QAQC

* Updating and controlling Drawing Registers

Material Management / Purchasing

* Obtain supplier quotations, complete material requisitions for purchasing

* Compile delivery dockets and complete GRNs (Goods received Notes)

* Manage the purchasing of Equipment / Stationery for office

* Manage site Plant and Tool Register (Asset Register)

Commercial & Cost Control Administration:

* Recording manhours and compiling records for Commercial team

* Compiling all Labour & Materials Data

* Assisting with data input to site measures

* Accurately input, update, and maintain various records, databases, and spreadsheets.

* Filing Daily and Weekly Reports

Key Competencies:

* Demonstrate a proactive approach and positive attitude

* Good communication and interpersonal skills

* Good organisational skills with ability to prioritise workload, flexibility, and drive to finish key activities through to completion.

* Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).

* Ability to multitask and prioritize tasks effectively

* Attention to detail and accuracy in work

* Familiarity with office equipment such as printers and copiers.

* Proven track record as Technical Clerk on previous projects