PET-Xi Training is a leading provider of high-quality vocational training and educational services. With a passion for transforming lives through education, we aim to provide exceptional learning experiences and empower individuals to achieve their full potential.

PET-Xi have a commitment to safeguarding and promoting the welfare of children, young people, and Adults at Risk. Successful applicants will need to undertake an enhanced Disclosure Baring Service check (DBS) where appropriate.

We are looking to recruit a Finance Co-Ordinator position based at our Head office in Coventry on a full time basis.

Key Duties

To carry out finance-related tasks accurately and timely to ensure the smooth running of the department. This role supports the wider business, including helping unemployed individuals find work.

Responsibilities :

Customer invoicing

Debtor chasing

Resolving disputed invoices

Ensuring customer accounts are up to date and accurate

Bank reconciliations

Approving, validating and matching of purchase orders

Processing and inputting supplier invoices (Xero)

Maintenance and filing of financial paperwork

Responding to general finance queries (phone calls and emails)

Authorising payments on Bankline

Supporting Head of Finance with:

Management accounts production

Departmental budgets project

Skills & Schools individual P&Ls project

Departmental objectives

Defrayal contracts

VAT returns & invoice raising for pensions

General accounts office duties

Any other duties deemed reasonable as directed

KPI's

Customer Invoicing

Invoicing Timeliness: All invoices issued within 3 business days of service completion

Invoice Accuracy Rate: All invoices issued without errors requiring correction

Debtor Management

Aged Debtors Ratio: All debt paid before 60 days

Aged Debtors Contact: All debtors contacted in line with debtor chasing policy

Disputed Invoices

Dispute Resolution Rate: All disputed invoices to be resolved within 5 business days

Dispute Frequency: Less than 5% of total invoices that become disputed

Purchase Order Processing

PO Validation Accuracy: All POs correctly validated and matched first-time

Supplier Payment Accuracy: All payments made with correct amount and on time

Supplier Invoice Management

Invoice Processing Time: All invoices on Xero within 3 days of receipt

Invoice Accuracy Rate: All invoices entered correctly in Xero

Payment Processing

Payment Runs: All invoices processed for payment within payment terms

Bank Reconciliation

Reconciliation Timeliness: All bank reconciliations completed by deadline

Reconciliation Accuracy: All bank transactions reconciled correctly first-time

Document Management

Filing Timeliness: All financial documents filed within 2 business days

Digital Conversion Rate: All paper documents digitised and stored on Xero

Customer Service

Query Response Time: Respond to finance queries within 24 hours

Management Reporting

Reporting Timeliness: All reports delivered by deadline set

Reporting Accuracy: All reports produced without material errors

Efficiency & Quality

Error Rate: 95% of financial transactions with no errors

Process Improvement: Continuous process improvements implemented

Skills and Experience :

Strong Excel skills

Experience working and communicating with employees of all levels

Highly numerate and literate with a good level of education

Strong organisational skills

Strong IT skills

Problem-solving abilities

Knowledge of finance

Person Specification

Positive team player with belief in the importance of teamwork

Attention to detail

'Get things done' attitude

Desire to learn

Fast-paced and diligent, ensuring accuracy with financial transactions

Ability to work in a fast-paced environment and manage multiple priorities

Experience in target-driven environments

Excellent communication skills

Strong commitment to personal and professional development

Compliance with data protection, IT security, and other policies

Supportive of colleagues

Benefits :

Up to 30 days holiday (25 days, rising by one day per year to 30 days after five years)

Family-friendly company-paid events (Christmas and Summer events)

Expenses coverage (travel, hotels where required, overnight food allowance)

(email address removed) (24/7 Online GP/Wellbeing/Physiotherapy Service)

Death in service cover

Critical Illness Insurance

Cycle to Work Scheme

Flexible start and finish times (9-5/8-4)

Study support

Free eye tests

Company pension scheme

Free parking

Discount on food and drink at Metropolis restaurant

Weekly employee reward schemes

Long service awards

Note

This is not an exhaustive list of roles and responsibilities. You may occasionally be required to work in different areas of the business in line with your skill base and position within the company to support business growth.

Our recruitment process evaluates both technical and behavioural qualities. The technical assessment will gauge your role-specific skills, while the behavioural evaluation will focus on the seven core attributes identified by PET-Xi:

Inclusive: Valuing diversity and collaboration

Collaborative: Thriving on teamwork and joint effort

Positive: Focused on optimism and uplifting vibes

Passionate: Fuelled by intense dedication

Engaging: Captivating and involving

Inspirational: Igniting creativity and drive

Adaptable: Quick to adjust and evolve