Our prestigious client based in Guildford is seeking an Administrative Assistant to provide reliable administrative support to a team of secretaries.

The right candidate will play an important role in ensuring the operational effectiveness of the group they support. You will gain an insight into legal processes and exposure to a busy office environment and professionals at all levels.

Company Benefits:

Pensions Scheme (5% employer contribution)
Private medical insurance
Permanent health insurance
Life assurance
Travel allowance or reimbursement of carparking expenses
Travel
Enhanced maternity/paternity pay (after sufficient service)
Cash back scheme
Comprehensive flexible benefits package including:
Critical illness insurance
Buy/Sell holiday scheme
Dental insurance
Cycle to work schemes
Discounted gym memberships and shopping
Profit share and discretionary bonus schemes

Key Responsibilities:

File management e.g., archiving and e-filing
Photocopying/scanning confidential documentation
Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
Process ePost and hard copy post to include collation of enclosures
Book couriers
Assist with production of proformas in advance of billing
Assist with invoice tracking and chasing prior to finalisation
Keep team lists of bills dispatched up to date
Any other admin tasks that support the smooth day-to-day running of the team.

Experience and Skills Requirements:

Preferrable to have A-Levels (or equivalent) including English (predicted grades will be accepted)
Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel
Intermediate formatting skills
Good numerical skills
Excellent English and grammar
An interest in business/ learning about law
Some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted