Office Administrator

Location: Leamington Spa Office-Based (Mon-Fri, 9:00 AM - 5:00 PM)Salary: £25,000 - £28,000 (DOE)Benefits: 25 days’ holiday + bank holidays | Company Pension | Medical Insurance (after qualifying period) | Profit-Related Pay

Are you an organised, detail-oriented, and proactive individual looking for a dynamic administrative role? Do you thrive in a fast-paced office environment, where no two days are the same? If so, we have the perfect opportunity for you!

About the Role

We are looking for a versatile and highly organised Office Administrator to support our Finance and Contracts teams with a range of reception, administrative, and compliance duties. This is a fantastic opportunity to join a professional, friendly, and supportive workplace, where your skills will be valued and developed.

Key Responsibilities

Reception & Office Management

• Answer and direct telephone calls, taking messages when required.
• Welcome visitors, ensuring a professional first impression.
• Maintain office supplies, including stationery and kitchen essentials.
• Manage the photocopier and liaise with maintenance for servicing.

Contracts & Health & Safety Administration

• Assist with method statements, O&M manuals, and H&S documentation.
• Ensure all subcontractors are compliant with training, insurance, and certifications (SMSTS, CSCS, etc.).
• Track and complete H&S assessments, including CHAS & Constructionline compliance.
• Book training sessions and secure funding from CITB.
• Conduct weekly fire alarm checks and maintain H&S compliance records.

Finance & Warehouse Support

• Maintain the holiday calendar and record weekly timesheets.
• Input delivery notes into Cost of Sales.
• Support the Warehouse Manager with stock ordering.
• Arrange equipment checks and servicing.
• Assist the Finance Department with general administrative tasks, filing, and archiving.

What We’re Looking For

? Previous administrative experience in a busy office environment.? Strong attention to detail and organisational skills.? Confident in using Microsoft Word & Excel.? Excellent written and verbal communication skills.? Ability to multi-task and prioritise workloads effectively.? A positive ‘can-do’ attitude and ability to work both independently and as part of a team.

Essential Qualifications:

GCSE Maths & English (Grade C or above).

Why Join Us?

? Stable, full-time role with a competitive salary.Opportunities for growth and development within a thriving company.A varied and engaging position, where your contributions will truly make a difference.Supportive and friendly team environment.

If you’re a highly organised, proactive, and professional administrator, we’d love to hear from you!

INDL