An exciting opportunity has arisen for a Bid Coordinator to join a leading FM and Infrastructure Service Company, operating across the UK. The ideal candidate will be a strategic thinker and excel at managing tenders from start to finish.
Bid Coordinator Duties:
* Track and oversee all bids and bids for projects throughout the company
* Request bids from portals, vendors, subcontractors, and contractors for services.
* Identify relevant bids through portal notification/ searches and notify relevant members of staff
* Prepare bids, bids summaries, bid packages, and bid documents
* Manage tender workload
* Assist in the completion of supplier questionnaires throughout the business
* Compile and analyse bid data
* Assist in contract / tender negotiation
* Presentations in relation to interview
* Provide direction to management, staff, and vendors regarding bid processes and communications
* Manage the whole bid process from identification of bid, to upload and post tender interview, clarifications
* Proactively seek feedback regarding bid procedures and services
* Liaise with relevant departments to compile all information including finance, training, health and safety and projects to ensure successful completion
* Work closely with management, staff, and vendors to ensure smooth bidding procedures
* Work closely with management staff to compile the commercial element and ensure a compliant bid
Bid Coordinator Responsibilities:
* Research, compile, and analyse project requirements, specifications, and bid packages, and summarise key findings and risks for project team review
* Analyse bid packages, conduct bid evaluations, and host at bid launch
* Manage bid distribution, including primary distribution of bid packages, as well as distribution of bid packages to subcontractors and vendors
* Promote and maintain positive relationships with project stakeholders
* Write a comprehensive bid response to all questions
* Update and maintain project calendars
* Coordinate the bid clarifications and management of resources for completion
* Create and maintain bid library and tender files
* Maintain tender email account and portal requirements including registration and maintenance
* Perform other duties as assigned
* Minimum of 3-5 years of construction industry experience, with at least 3 years of experience, ideally in mechanical, electrical and building industry
Requirements And Skills:
(ideally) Minimum of 3 years' successful experience in a Proposal/Bid Coordinator role
Ability to communicate effectively with various departments
Manage the whole tender process
Ability to be forthcoming and creative to enable full compliant tender completion
Ability to manage multiple submissions across divisions at one time