Looking for an office administrator to join a fast-growing business to assist in the day to day running of the office.

Client Details

A busy law firm in Guildford

Description

• Ensuring emails received into central inboxes are saved to the correct files and/or forwarded to the correct departments.
• Handling incoming post by scanning, saving to the relevant case files and filing for storage.
• Handling outgoing post.
• Providing helpful telephone reception and assistance for clients and other callers.
• Assisting with other administrative office tasks.
• Main point of contact for reception, car passes, meetings and room bookings.
• Acting as the first point of contact for incoming telephone calls.
• Attending to incoming emails and saving to the correct files.
• Processing instructions received from clients via Lovetts' web portal.
• Identifying conflicts of interest from incoming instructions.
• Handling incoming post, scanning and saving to correct files.
• Filing documents that have been dealt with.
• Checking and dispatching outgoing post.
• Booking solicitor advocates for hearings.
• Stationary orders.

Profile

• Ability to prioritise work.
• Mathematical and basic accounts.
• Diary control and record keeping.
• Ability to organise.
• IT literate in all Microsoft programmes.
• Accurate typing skills.
• Ability to work within a team.
• Good communication skills.
• Experience of office management in a small organisation.

Job Offer

• Quarterly bonus
• Regular staff events
• Employee benefit programme