Office Manager/PA

The Business

A small consultancy business, specialising in the development and application of bespoke electronic systems now has an opportunity for an Office Manager who will have PA responsibilities for the company owner.

The role

A highly organised and proactive Office Manager is required to oversee the daily operations of the office. The ideal candidate will possess strong supervisory skills and a solid understanding of administrative functions. This role is pivotal in ensuring that the office runs smoothly and efficiently, supporting both staff and management in achieving organisational goals.

Duties and responsibilities

Monitor incoming calls, and respond to telephone inquiries
Process sales orders, including monitoring stock availability
Compose sales quotes, letters, emails and presentations
Assist in the preparation and dispatch of orders.
Arrange travel itineraries, for Managing Director and Engineers
Relay sales leads
Arrange shipping manifests
Liaising with carriers, completing commercial invoices and dangerous good forms
Placing orders with suppliers
Booking in deliveries using the Stockit system
Paying and issuing of invoices, using Quickbooks
Carrying out ISO9001 internal audits and all preparation for the annual audit
Ensuring all health and safety requirement and certificates are up to date
Key Holder - Allocation of office keys - signing in and out
Petty cash
Production scheduling
Completing yearly application for Cyber Essentials
Additional PA dutiesSkills & Experience

Proven experience in an office management or senior administrative role.
Strong organisational skills with the ability to prioritise tasks effectively.
Microsoft Office - Word, Excel & PowerPoint
Excellent communication skills, both verbal and written
Experience in team management and the ability to motivate staff towards common goals Desirable

Previous PA/EA experience would be advantageous
Proficiency in QuickBooks or similar accounting software is highly desirable.
A knowledge of ISO9001 and ISO audits would be an advantage
Knowledge of stock control or production control systems would be an advantageIf you are a dedicated individual, able to ensure the smooth operation of a small office/technical environment, with a desire to develop your career further, please contact Graeme at Vibe Recruit on (phone number removed) for a confidential conversation or apply immediately!

Vibe Recruit is acting as an Employment Agency in relation to this vacancy