MDT Administrator Tadworth Surrey33 hours a week, across 4 days (Monday & Friday are a must) £20,500 - Pro rata salary. Parking on site 

The role of the MDT Admin is to provide high quality efficient and reliable administrative support to the Therapies Directorate.

Duties and Responsibilities

• Support planning and changes in the administration of children and young people’s timetable for children and family services. 
• Support with photocopying of notes for subject access/ solicitor requests (SARS). 
• Manage the SARS and redacting process with appropriate members of the Therapies teams. 
• Update logs and coordinate the Clinical and Safeguarding Supervision across the Therapies teams, escalating non-compliance where required. 
• Monitor mandatory training compliance and administer booking processes for all relevant training sessions/course. 
• Coordinating specialist clinics, including spine and hip clinics; liaising with the Physiotherapy team to ensure the correct children are on the schedule. Liaison with external Consultants to organise the clinic lists. 
• Carry out audiotyping of clinic letters and distribute as required. 
• Update absences within the teams onto the SMI (staff care) system, as requested by the Heads of Service. 
• Place orders for any required equipment and/or resources for departments and for the children and young people as deemed necessary. 
• Take overview of clinical asset ordering, linking with the clinical assets team and management system, in line with MHRA guidelines and the medical devices policy. 
• Track and monitor equipment orders with Heads of service, escalate delays and provide a central overview for all equipment re-charges and ordering. 
• Raise and receipt PO’s and invoices for the therapies directorate and liaise closely with the finance team. 
• Undertake other or additional duties that are within your skills and abilities, as the organisation may reasonably require from time to time.

Skills and Experience 

• Excellent administration skills, proficient in all Microsoft Office Programs. 
• Previous experience within an administrative role. 
• Working under pressure in complex and demanding environments, and to specific timetables. 
• Ability to build strong relationships with clients. 
• Experience of working with databases and updating tracking spreadsheets and information systems.
• Experience of coordinating clinics. 
• Experience of audio typing. 

The successful applicant will require an enhanced DBS check for this position.