Job Title:Finance Assistant

Industry: Creative - Experiential Marketing

Location: Hammersmith

Onsite: 5 days in the office ( possibly 1 day WFH)

Salary: £25,000-£28,000 depending on experience

Ref: VisionFR3152

VisionFR is delighted to be working with a long-standing client, an experiential marketing and pop-up retail agency, to help them find an ambitious Finance Assistant who will be a vital part of the commercial team managing and maintaining the whole accounts payable function of the company.. It's a great role for a Finance Assistant who enjoys a fast paced environment and wants to develop and grow.

Key Responsibilities:

• Updating the bank rec on a weekly basis and post receipts & payments accordingly;
• Maintain and monitor all aspects of the purchase ledger including managing the AP inbox;
• Process payments runs on a timely basis; ensure accuracy
• Manage supplier and internal AP queries in a timely manner;
• Process and validate all expenses, both internal and field staff. Ensure they are paid on a prompt basis; & highlighting any issues.
• Reconcile and process credit card expenses;
• Monitor and pay promotional staff floats;
• New starter introduction for PO’s and expenses;
• Support in credit control of outstanding invoices;
• Support the team during the annual audit;
• Highlight pressures on cashflow within the cashflow forecast;
• Ensure you work effectively with other internal departments
• Assist the wider business with paprika

In addition to the finance duties, you will also be responsible for general office duties such as:

• Point of contact for all head office suppliers
• Ordering stationery and office equipment
• Monthly IT mailbox review
• Liaising with the mobile provider on staff phone issues
• Liaising with the IT provider for replacement devices/equipment for staff
• Raising PO’s and adding expense lines for head office invoices - mobiles, domain hosting etc

Finance Assistant key attributes required:

• Accounts Payable / Purchase Ledger - minimum 1 year experience in a similar role
• Commercial awareness
• Good team player
• Attention to detail with a strong control mindset
• Problem solving
• Demonstrate a positive can-do attitude.
• Good knowledge of Paprika (not essential)
• Strong demonstrated use of Excel, Word and PowerPoint
• Ability to work and effectively communicate with all levels of the business
• Previous finance experience working in a creative agency - e.g. marketing, events, advertising, PR , media production

VisionFR is committed to encouraging equality, diversity, inclusion and eliminating unlawful discrimination within our workforce and whilst fulfilling our Client recruitment needs.

Due to the high level of applications being received if you do not hear from us within 5 working days, please assume your application has not been successful on this occasion, usually due to other candidates having more relevant sector exposure, qualifications or required skills. We thank you for your interest.