Your new companyHays Accountancy and Finance are working with a highly confidential public sector service based in Nottingham who are looking to recruit an experienced accounts assistant to join their team on a part-time basis.Your new roleYou will be working on a temporary - permanent basis 21 hours per week within a friendly and supportive finance team. You will provide confidential financial and administrative support to the head of finance and corporate services.Core responsibilities include:

• Assist with daily administration of devolved budgets, financial estimates, and general financial matters, ensuring accurate transaction recording in compliance with financial regulations.
• Prepare management information, monthly reports, and statistics as requested.
• Conduct research, data extraction, manipulation, and analysis to aid in the creation of comprehensive management reports and audits.
• Place orders for goods/services via the finance system, ensuring timely delivery.
• Verify delivery notes, receive goods, code relevant invoices, and input them into the finance system for payment.
• Raise invoices by verifying and calculating payments, then forward them to appropriate teams, partners, and external agencies.
• Maintain on-site cash services accurately, make cash payments, issue receipts, ensure prompt banking, and regularly balance cash in compliance with cash handling procedures.
• Reconcile bank accounts, credit cards, and cash accounts, monitor bank accounts, and process urgent payments as needed.
• Analyse and reconcile credit card expenditures and process appropriate recharges in the finance system.
• Process staff overtime, expenses, and mileage claims, ensuring they are correctly completed, properly authorised, and coded according to regulations and monthly deadlines.
• Provide advice and support in resolving financial queries related to overtime, enhanced pay, unsocial hours, travel, and expenses in line with organisational policy and legislative compliance.
• Offer confidential administrative support, including word processing, information preparation, and operation of office systems to meet strict deadlines.
• Manage telephone calls and visitors professionally, take messages for staff, handle routine enquiries, and provide high-quality customer service.
• Ensure the security of all confidential and computer-produced documents in accordance with policy and the Data Protection Act.
• Perform other duties as required for the safe and effective performance of the job.

What you'll need to succeed

• Effective and efficient communication
• Ability to operate a financial information system
• High quality internal and external customer service
• Effective teamwork and ability to use your own initiative
• Have a proactive and flexible approach to changing work priorities
• Experience working with and managing financial issues
• Knowledge and experience of MS Office
• Ability to present information and data in a concise and accurate manner
• Due to the nature of the security checks, you must have 5 years continuous residency in the UK.

What you'll get in returnYou will be working in an exciting and interesting environment, alongside a supportive and friendly team. You will be able to work hours that suit you, and feel like you're really making a difference within the community. You will have access to on-site free parking with full accessibility. You will be working initially on a temporary basis through Hays and be paid weekly, followed by a permanent contract directly through the service. What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now for some more information. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk