Management

• Maintain / update Fixed Asset Register
• Prepare monthly management accounts (P&L + B/S) which by default means maintaining accruals/ prepayment schedules.
• Update / maintain works secured
• Provide Business Development Team with works secured by PM team (quarterly) sales to be advised only - not profit.
• Financial activity report
• Prepare annual OH Budget and maintain thereafter.
• Business Insurance - provide Information around Nov time each year to enable him to obtain business insurance renewal.
• Manage / support accounts team
• D&B credit reports
• Year End Prep work & external auditors review, ensure accounts filed on time and corp tax paid on time.
• SAGE Y/E roll forward

HMRC

• VAT returns so currently preparing & submitting. Physically make payments to HMRC on-time (monthly on a/c payments and balancing)
• CIS return (monthly submission to HMRC)
• Confirmation statements - annually
• CITB Annual returns
• Review / determine/ process new starters & s/c new to the business inline with IR35 rules. Issue SDS statements accordingly. Liaise with staff internally & externally to the starter/agency.

Payroll

• Payroll (all aspects) i.e collecting info/setting up/ managing/ processing monthly via SAGE & payments via bank. Issue of P60’S & TAX Y/E on annual basis.
• Timesheets - chase internally from Mgt teams in order to reassign day rates from salaries to site recharge (nominal in sage) along with updating job costing spreadsheet.
• Pension - liaise monthly with external pension advisor to obtain monthly schedule (forming part of payroll). Update with leavers / new joiners etc.

Projects

• Debtor retention - maintain schedule - calculating/ posting values into SAGE & job costing. Follow up internally end of defects periods being dealt with in order to invoice client for 'retention release’.
• Project costings
• CVR reviews. Prep work prior to bi-weekly CVR meetings held on a Monday.
• Maintain S/C retention schedule - calculating/ posting values into SAGE & job costing

Bank

• Bank Reconciliation (including update of cash-flow forecast)
• Manage company cash-flow
• Review weekly payment run, carry out checks on high value payments certs issued by internal cost manager to ensure consistent with CVR. This process highlights issues/discrepancies.
• Credit card - download statements. Upon satisfactory review post transaction into SAGE and update job costing spreadsheet.
• Work in partnership with relationship manager/ relationship exec/ credit controller