PA to the family Law team

Based: Epsom

Paying £32,000

Monday to Friday 9am -5:30pm/Friday -9-5

Benefits: Health insurance, Group life insurance, Contributory pension , 25 days holiday+ BH, Discretionary incentive bonus, Social committee, Flexibility of home working & So much more!

Our client who are a leading law firm are looking for a PA to support 2 partners.

Main responsibilities:

To use a high degree of self management and initiative.
To meet its business objectives by providing advice to clients on all areas of private family law
To work for all fee earners by picking up digital dictation and to support in office from Epsom
Prepare correspondence and documents to include transcribing digital dictation.
Administer filing which will include daily filing and the opening, closing, storage and retrieval of client
files in accordance with the detailed procedures contained in the office manual.
Prepare mail and enclosures for dispatch.
Arrange for all copying to be done.
Make appointments, arrange meetings and to maintain an up to date diary for the fee earner(s).
If appropriate, prepare the conference room for meetings as necessary and for the tidying and
clearance of the room at the end of the meeting and to provide refreshments if asked to do so.
Provide support to other secretaries as required.
Attend clients both in person and on the telephone and to provide such support in a professional and
friendly manner in keeping with the firm's standards for client care.
Undertake any specific training when required to do so and overall to have a responsibility towards
self-development.
Ensure the confidentiality of all the firm's and clients' documentation and information.
Undertake on-line form filling requirements
Operate the firm's case management system
Consider improvements to the efficiency of the department.
Undertake other duties as from time to time required.

Qualifications

Excellent speed typing skills

Essential personal qualities and attributes/skills, knowledge and abilities:

Substantial previous legal secretarial experience including at least 2 years' experience in the specialist area
Advanced IT skills in relevant packages and excellent speed typing skills
Keeps up with fee earner's work production and, if being promoted but working for the same fee earner(s), has a very good understanding of how their fee earner(s) like to work.
High accuracy levels
Demonstrates a pro-active approach to work with a positive attitude.
Demonstrates an excellent level of attention to client service, being able to interact well with both internal and external clients.
Demonstrates ability and willingness to:
work to deadlines
to cope under pressure
prioritise work-loads effectively
work as part of a team
Demonstrates clear commitment to the firm and a genuine interest in legal work
Demonstrates a high level of courtesy and respect in dealing with all colleagues including Central Management, IT, HR and Marketing and clients/contacts
Demonstrates a willingness to take on other tasks as required by fee earner(s)

Desirable skills, knowledge and abilities:

Prior knowledge of Practice Evolve or other case management systems
Knowledge of law/legal practiceOffice Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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