Facilities Manager

Location: London

Our client is seeking an experienced Facilities Manager to oversee the smooth and efficient management of multiple properties within their London portfolio. This role requires a proactive and strategic approach to facilities management, ensuring the highest standards of service delivery, compliance, and operational efficiency.

Role Overview

• Deliver exceptional facilities management services across multiple properties.
• Maintain and update site documentation, ensuring compliance with evolving processes.
• Collaborate with Property Asset Managers to support coordinated building management and project delivery.
• Develop and manage preventative maintenance programmes, including inspections and reporting.
• Oversee the implementation of lifecycle plans, ensuring budget adherence.
• Build and maintain strong relationships with occupiers, clients, and service partners.
• Provide an out-of-hours emergency response when required.

Financial Oversight

• Monitor and approve expenditure, ensuring budgets are met.
• Assist in preparing and managing annual service charge budgets.
• Conduct regular cost reviews and collaborate with Property Asset Managers to optimise budgetary performance.

Supplier & Contract Management

• Manage supplier contracts and conduct regular performance reviews.
• Utilise industry-standard helpdesk and database systems for facilities management activities.

Health, Safety & Compliance

• Ensure all properties comply with health and safety regulations.
• Review risk assessments and method statements, managing risks effectively.
• Oversee contractor compliance with statutory health and safety requirements.
• Assist in preparing quarterly management reports.

Sustainability & Environmental Management

• Ensure full compliance with sustainability legislation.
• Work with site teams and contractors to reduce utility consumption.
• Oversee utilities management, including accurate meter readings and resolving discrepancies.

Skills & Experience Required

• Minimum five years’ experience in property or facilities management.
• NEBOSH/IOSH qualification and IWFM membership (Desireable).
• Experience managing FM services within commercial property
• Strong commercial and budget management skills, including service charge accounting.
• Proficiency in IT systems and database management.
• Solid understanding of landlord/tenant legal arrangements.
• Strong knowledge of building services and health & safety legislation.
• Experience managing multi-site portfolios and contractual service relationships.

This is an exciting opportunity for a skilled Facilities Manager to play a key role in maintaining high operational standards across a diverse property portfolio.