Your new companyA well established business in High Wycombe are seeking an experienced administrator to join them.

Your new roleAs the Administrator, you will be responsible for:

• Ensure all staff Outlook Calendars are up-to-date.
• Arrange travel and accommodation needs as required.
• Ensure timesheets are completed and input accurately and in a timely fashion, checked against trackers, reporting any abnormalities.
• Ensure the contract book and Sage are kept up to date.
• Ensure quotes are followed up
• Apply for and obtain Permits as required by Project Managers.
• Arrange CRB checks/security checks for airport jobs/inductions and training passes for employees and subcontractors as required.
• Plan for Installation Labour requirements to ensure efficient use of employed engineers.
• Occasional hire of equipment as required for Project Managers.
• Negotiate rates and deals with appropriate suppliers, communicating such to Project Managers.
• Ad hoc requirements as requested from the Project Managers.
• Arrange deliveries and permits.
• Provide adequate training to other staff on the use of Docuware.
• Monitor and clear the 'Invoice' email in box, loading all relevant invoices onto Docuware.
• Chase any Subcontractors/Supplier invoices to ensure all are loaded by 5th working day of the month.
• Follow up any On Hold or Rejected invoices on Docuware so that they are resolved within 1 month.
• Raise Customer Invoices on a weekly basis ensuring they are sent out as soon as possible.
• Reconcile Amazon/Paypal/Miscellaneous accounts on Sage by the 10th of the following month.
• Process expenses.
• Receive and scan hard copy Install related purchase Invoices onto Docuware.
• Chase up approval/authorisation of purchase invoices from Project Managers.

What you'll need to succeedIn order to be successful in applying for the position of Administrator you will:

• Ideally, previous experience in a similar position
• Can-do attitude and willingness to learn
• Strong attention to detail
• Experience using Sage 50 and Docuware is also ideal, or similar software. However, it is not essential as training is provided.

What you'll get in returnAs the Administrator you will receive:

• Competitive annual salary between £25000 and £28000
• 28 days annual leave including bank holiday

What you need to do nowIf you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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