Jacob Rose Recruitment are delighted to be working again with our client, a worldwide organisation who have an opportunity for a Team Administrator to join them on a fixed term maternity contract basis for one year.

The Team Administrator provides administrative support to their busy teams.

Benefits for the successful candidate of Team Administrator include 25 days annual leave, flexible benefits, interest free loan for rail season ticket, employee assistance programme. Competitive salary between £26,500 and £28,000.

The Team Administrator role supports our Engineering team, helping with their day-to-day tasks and project deliverables. Liaising with other areas of the business to ensure correct business processes are followed, both within the Support and Engineering teams.

The role would suit an organised, resilient, and detail-oriented person with previous experience in an administrative role. You would ideally have experience of supporting a team of people as well as working on a one-to-one basis and be adept at using various platforms for information production and storage.

Key responsibilities:

• Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT support
• Liaising and working with central business services teams when required
• Assisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicable
• Typing, formatting, reviewing and modification of correspondence and documents prepared by the technical staff - ensuring the Brand guidelines are followed
• Prompt Engineers to complete their weekly timesheets
• Creating team presentations for office communications and team meetings
• Coordinating multidiscipline reports - highlighting deadlines, template usage and set up, etc. Where possible, attend initial meetings with key collaborators - highlighting template needs/ requirements.
• Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicable
• Arranging discipline team away days / events including organising CPDs
• Managing and coordinating business travel arrangements for the team, using an online platform and liaising with external Travel Management Company when required
• Working alongside Welcome Coordinators to facilitate onboarding of new starters, including in-person support on first day and beyond
• Coordinate and arrange Career Path Objective meetings for the team - twice a year
• Update and maintain Magellan SharePoint pages for teams
• General ad-hoc admin duties

Your skills and experience

• Excellent computer and IT skills including Word, Excel, PowerPoint, SharePoint and Teams
• Experience of setting up and maintaining administrative procedures
• Experience of maintaining quality management systems
• Good communication skills
• Confident, proactive character, with the ability to take the lead in challenging situations and problem solve
• Must be adaptable and open to change
• High level of attention to detail
• Experience of working with all levels of seniority
• Knowledge of InDesign would be desirable - training will be provided
• Knowledge of Photoshop and Illustrator would be desirable - training can be provided
• Solid foundation of office experience
• Working to multiple deadlines

Our client offers hybrid working arrangements, benefits package including income protection and 25 days holiday per year plus Bank Holidays. Flexible benefits including cycle scheme, dental insurance, optical cover, travel insurance, season ticket loans, corporate discounts and enhanced parenthood leave policies.

If you would like to apply for this fixed term maternity contract role of Team Administrator, please send your cv through today for consideration.