We are seeking an adaptable and confident Administrative Assistant to provide comprehensive support to our Credit Control department. This role involves a variety of responsibilities including credit control, addressing credit queries, cash collection, invoice preparation and verification, reception duties, and hospitality for visitors.
Responsibilities:
* Compile customer documentation, verifying credit account status, and dispatching works instructions to the factory and confirmations to customers via email.
* Handle photocopying of works instructions, emailing, and filing accordingly.
* Review and verify transport invoices.
* Prepare monthly scrap invoices.
* Print manuals as required.
* Manage stationery requisitions.
* Provide hospitality services including tea/coffee preparation (occasional food prep when Credit Controller is unavailable).
* Assist with overflow telephone calls during Receptionist's busy periods.
* Support the Credit Controller/Secretary during peak workloads.
* Cover and assist the Credit Controller in processing orders, conducting credit checks, preparing invoices, maintaining stoppage of goods and Debtors List, cash collection, and credit note preparation.
* Provide reception coverage during holidays, absences, and lunch breaks, including invoice preparation, CMR follow-ups, and general administrative tasks.
* Undertake any other duties as needed.
Requirements:
* Prior experience in an Accounts office with a focus on credit control.
* Excellent verbal and written communication skills.
* Proficiency in Microsoft Outlook, Excel, and preferably Sage (Sage 200).
* Confident in interacting with individuals both face-to-face and over the phone.
* Strong numerical skills.
* Positive "can-do" attitude with a proactive approach.
* Ability to work well within a team.
Benefits:
- Salary of up to £28,000/annum
- 34 days holiday each year
- Impressive Healthcare scheme
- Enhanced pension
- Excellent training opportunities
- Free parking
Hours: 7:30am - 4pm Mon - Thurs 7:30am - 1pm Fri