AJ Chambers are currently representing an International Law Firm who are actively seeking a Team PA to join the Private Client team.

The Team PA should be highly organised and driven, whilst having a strong track record in providing senior level support in an emotionally intelligent way. The role will be a focal point of contact for the teams, judging priorities and ensuring the delivery of a high-level service.

Role & Responsibilities

• Participate in distribution of work and monitor progress of work allocated to Client Service Administrators to ensure tasks are completed in a timely manner

• Monitor and track all tasks and prioritise accordingly

• Diary management and coordination to ensure Partners and Fee Earners receive regular updates on meeting arrangements

• Take responsibility for room booking and meeting coordination, including confirmation of attendees, arranging relevant technology, refreshments, and catering

• Ensure travel bookings are completed and that relevant information is submitted and communicated in advance

• Arrange for the photocopying, scanning, printing and filing to be carried out by the team

• Arrange for files to be opened, closed and maintained

• Supervise Client Services Administrators’ record keeping and general filing tasks

• Use effective systems to ensure both short and long term tasks are completed within required timescales

• Assisting other members of the team, both proactively and at the request of the Client Services Lead

• Provide cover for the Client Document Executives as necessary (for example during periods of heavy workloads, holiday or sickness periods)

• Short dictations and basic amendments and document updates

• Conflict searches, file opening and risk assessment forms

• Drafting letters of engagement

• Updating and maintaining integrity of information held in Outlook, InterAction and 3E

• Minor document production amendments and assistance

• Working effectively with other legal and Business Resource teams as required

• Ensure that all client related correspondence is received by the appropriate Partner or Fee Earner

• Take an active role in relationship management and client care

• Enter and ensure accuracy of client information on the Client Relationship Management system, currently InterAction

• Communicate with external clients both independently and upon instructions from Partners and Fee Earners

• Arrange client meetings and ensure efficient responses to written and verbal client queries

• Check to ensure clients terms of business in place as soon as file opened and to follow up with Fee Earners accordingly

Qualifications & Experience

• Advanced knowledge and experience of using Software including all Microsoft Office packages

• Previous experience as a Legal Secretary.

• Experience of using Practice Management system

If you feel you would be suitable, please apply direct or contact Ella Britton at AJ Chambers