Executive Office Coordinator

London

£30,000 - £34,000

Responsibilities:

Provide comprehensive support to the CEO and Head of CEO's Office in fulfilling governance functions, including paperwork preparation, implementation, and distribution.

Manage complex diaries, organize meetings, and handle travel arrangements for the Chief Executive.

Conduct research, prepare briefings, and handle incoming communications from internal and external stakeholders.

Attend meetings, take minutes, maintain action logs, and ensure timely follow-up on tasks.

Assist with financial documentation tracking and maintenance, including budget administration and expenses.

Maintain confidentiality of HR documents/systems related to the CEO's direct reports.

Coordinate information flow among senior leadership, departments, and external organizations.

Arrange and manage all meetings and diary arrangements according to regular meeting cycles.

Establish and maintain a clear, accessible knowledge library and filing system for all documentation.

Develop, implement, and maintain support processes and systems for effective day-to-day operations.

Identify and communicate solutions to administrative problems to enhance workflow efficiency.

Requirements:

Minimum 5 years' experience in senior administrative / coordinator role.

Experience in consistently delivering within a fast-paced environment.

Excellent interpersonal skills with confidence and ability to interact and influence with tact at all levels of the organisation.

A good level of written and verbal communication.

If this could be of interest, please drop me an email at (url removed) or call me at (phone number removed)

Alec Lintern

Recruitment Consultant | TDA Telecoms