Facilities Coordinator

YoooServ

Facilities Coordinator

Weybridge

Who Are We?

YoooServ,

A premium challenger brand to the flexible office space.

About Us

We have numerous buildings across Surrey, Hertfordshire and Berkshire, and pride ourselves on designing buildings for the future. Our spaces all offer modern and striking interior design, contemporary low-touch digital technology, holistic wellbeing-led onsite gyms, expansive communal and collaborative workspaces including outdoor terraces and rooftop areas, which also house F&B operators, a cafè, sleep pods, full concierge services and electric cars.

What are We Looking For?

We currently have an opening for an experienced Facilities Coordinator to join our busy team onsite in Weybridge.

Day to day duties and responsibilities include:

• Responsibility for all aspects of the operations of our assets regarding all repairs and maintenance works.
• Working with staff, tenants and service providers to make sure they implement and recognise all procedures and policies.
• Respond to common enquiries or complaints from tenants, clients and co-workers.
• Acknowledge all client enquiries and log all reported maintenance on our system.
• Carry out routine PPM (Planned Preventative Maintenance) checks.
• Diarise and take responsibility for routine maintenance and servicing.
• Book in and coordinate visits from external contractors to book in and oversee repairs, renovations and routine maintenance.
• Inspect works afterwards and sign off/send invoices to Accounts for payment.
• Managing all aspects of building maintenance, ensuring that everything within our spaces is functional, our high standards are maintained and that everything complies with both health and safety and environmental guidelines.
• Preparing offices for move ins to ensure they are fully equipped, furnished and all services are in place.
• Supporting the management of external/internal service providers contracts such as cleaning on a day-to-day basis and ensure health and safety is being followed and that policy and procedures are being adhered
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.

• Conduct regular plant and equipment checks as required by the Operations & Maintenance regime
• Ensure there is full preparation in place for any emergencies.
• Ensure regular emergency equipment checks are completed, including fire and intruder alarms, emergency lighting, and fire extinguishers.
• Supervise external maintenance contractors to promptly address any issues
• Program Administration
• Maintain an organized maintenance program.
• Arrange contractors, provide permits to work, and conduct risk assessments. All work should meet high standards and adhere to organizational procedures.
• Build and manage relationships with external subcontractors to serve the maintenance needs of the company.
• Understand the unique systems and requirements of each building.
• Maintain all statutory documentation, including risk assessments, fixed asset registers, Health and Safety policies, accident logs, and fire safety records.
• Oversee the maintenance of building equipment, ensuring optimal functionality.
• Out-of-Hours Support - Provide support during special situations or emergencies.

Experience Required:

• At least 2 years of relevant experience in facilities coordinator/management role.
• Experience of working within a serviced office environment is desirable but not essential.
• Good understanding of general building maintenance
• Excellent attention to detail and the ability to maintain current high standards.
• Excellent organisational skills.
• A logical thinker and good problem solver with the ability to trouble shoot in advance of calling out the relevant trade.
• A structured individual with the ability to prioritise and organise their time.
• Proactive approach and can-do attitude
• Basic working knowledge of Microsoft Office products such as Outlook, Word, Excel.
• Have the ability to budget and find cost effective solutions but without compromising on quality.