This role will provide a support function to the Office Manager and the day to day running of the office and other ad-hoc functions.

Main duties

• Answering the main phone line into the office and dealing with the calls in a timely manner.
• Meeting visitors and taking in deliveries.
• Maintaining soft facilities such as cleaning contracts, first aiders, fire wardens, ensuring relevant paperwork and certificates.
• Book all shipping requests UK/Overseas.
• Assist with Marketing material mail outs in absence of team members.
• Carrying out completion of product sample requests and liaising with the Sales and Operations team to process the requests and notify the appropriate representative and update spreadsheets accordingly.
• File and log all legal agreements.
• Order office stationery and make sure best value for money is always obtained.
• Work effectively with all team members to ensure goals are consistently met and assist in day-to-day support where required.

Skills

• Good administration experience.
• Excellent telephone manner and happy dealing with people.
• Can do and proactive approach to work.
• A good working knowledge of MS office including Excel.
• Due to the location, a driver with own car would be ideal, unless live in Petersfield.

Hours

• Working hours will be 9-5 Monday to Friday but can offer flexibility when required.