We are seeking a skilled and organised legal secretary to join the probate team of a well established Legal firm based in the heart of Bournemouth.

What's in it for you?

• On site Parking
• Pension
• Full access to the training library

The ideal candidate will provide essential administrative support to probate Solicitors, ensuring the smooth operation of probate within the practice. This role involves managing communications, preparing legal documents, maintaining client files, and facilitating efficient work flow within the probate department.

Responsibilities:

• Provide administrative support to probate Solicitors, including managing schedules, coordinating meetings, and making travel arrangements.
• Prepare and draft legal documents related to probate cases, including petitions, pleadings, affidavits, and correspondence.
• Maintain and organise client files and records, ensuring all documents are filed appropriately and accessible.
• Communicate professionally and effectively with clients, court personnel, and other parties involved in probate cases.
• Assist in scheduling and coordinating appointments, hearings, and court appearances for probate matters.
• Handle incoming and outgoing correspondence, including answering phone calls, taking messages, and responding to inquiries promptly.
• Conduct legal research and gather information as directed by probate Solicitors.
• Assist with billing and timekeeping related to probate cases.
• Ensure compliance with court rules, deadlines, and procedures.

Requirements:

• Experience as a legal secretary, preferably in probate
• Audio typing minimum 55 WPM
• Proficiency in legal terminology and document preparation related to probate cases.
• Strong organisational skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritise tasks and manage time effectively.
• Proficiency in using legal case management software and MS Office Suite (Word, Excel, Outlook).
• Discretion and confidentiality when handling sensitive information.
• Associate's degree or equivalent work experience in a legal setting preferred.

Preferred Qualifications:

• Certification or coursework in paralegal studies or legal secretarial practices.
• Familiarity with local probate court procedures and regulations.
• Experience with electronic filing systems and document management.

INDCP