Compliance and Health & Safety Partner

Salary: £30,000 to £35,000 dependant on experience

37 hours per week (flexible working pattern) Monday to Friday

Agile working once induction completed.

Our client is a not-for-profit housing association located in Luton. We are looking for an experienced Compliance and Health & Safety Partner to ensure the safety and compliance on all properties as well as in the workplace.

Full clean driving licence and access to your own vehicle required for work purposes.

Responsibilities: Compliance and Health & Safety Partner

• Ensure that all compliance information is centrally located within the internal data system and 100% of cycle maintenance is achieved to ensure legal compliance.
• Ensure all property related Health & Safety information is kept on record and updated as required e.g. contractor insurances, RAMS, Trade Qualifications etc.
• Ensure that we maintain accurate data records for all aspects of compliance and that these are stored on our systems accurately such that they can be accessed and reported upon at all times.
• Manage contractors that are employed to carry out compliance activity; ensuring that all contracts are resourced and monitored, and that contract management meetings occur regularly.
• Monitor and review contractor performance with the use of key performance indicators; flag any performance or run rate issues to the Property Services Manager and Head of Property Services.
• Oversee the management and development of the Compliance Officer role ensuring internal checks are being carried out and up to date.
• Work on a day-to-day basis with Property Services Manager and Head of Property Services to ensure we remain compliant, ensuring all compliance activity is undertaken in accordance with Health and Safety legislation.
• Flag any potentially overdue service, inspection, assessment to the Property Services Manager.
• Prepare and implement a comprehensive regime of cyclical servicing, testing, and inspecting; liaising with Property Services Manager and scheduling team to ensure related maintenance is in place.
• Ensure that the cycle of servicing is commenced at the appropriate time to ensure access and completion of the servicing before the anniversary date and that access is enforced through our no access process seeking legal intervention as required
• Liaise with the Property Services Manager and the scheduling team to ensure that any required or recommended remedial works are recorded and carried out at the time or as soon as practicable afterwards and that the installation is recertified as appropriate such that clean certificates are recorded; monitoring and reporting on activities as necessary. Any variance to this must be agreed directly with the Head of Property Services.
• Ensure that regimes of quality control and sample audits are in place to test the works and validity of the servicing and certification regimes.
• Provide and present written/verbal reports as required on compliance; drafting and presenting monthly progress/update reports to the Head of Property Services in a timely manner in advance of the monthly Leadership Team meetings.
• Support the department in undertaking all its compliance responsibilities.
• Work with Health & Safety consultants, Property Services Manager and Head of Property Services, ensuring that all departments are supported and advised appropriately to comply with Health & Safety legislation, policy and good practice in respect of day-to-day operations.
• Ensure that all Health & Safety information is recorded and updated as required and centrally located within the internal data system to ensure legally compliance with Health & Safety obligations.
• identify potential hazards in the workplace, and work with departments to correct.
• Support the People Excellence team in managing PPE and first aid supplies across the business.
• Liaise with Health & Safety consultants and coordinate internal teams to ensure timely delivery of Annual Health & Safety Audit.
• Monitor and manage the monthly expenditure for Compliance and Health & Safety; liaising with the Finance Team on a monthly basis through the finance business partnering programme
• Respond to emergency situations outside normal working hours, if necessary.

Skills / Experience: Compliance and Health & Safety Partner

• Experience in compliance and health & safety within the housing environment.
• Excellent working knowledge of leading the coordination of compliance and health & safety functions.
• Experience of inspecting defects in dwellings and specifying cost effective repairs
• Good working knowledge of accessing and updating information on a properties database and compliance framework.
• Experience of monitoring & evaluation.
• Experience of preparing, writing & presenting reports.
• Experience of delivering high standards of customer service to all customers, internal and external.
• Experience in managing and developing a team.
• Robust and effective management skills.
• Good verbal and written communication skills
• Problem solver and sound decision-maker.
• Highly developed communication and interpersonal skills, able to engage people at all levels.
• Excellent analytical and evaluation skills.
• Excellent influencing skills.
• Experience of managing and supervising staff and contractors.
• Self-motivated, proactive, confident, collaborative, dynamic and driven.

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