Executive Assistant

Permanent, Part-Time (20 hours per week flexible)

Occasional meetings in Midlands area

Reporting to

Chief Executive Officer - CEO

Hours

20 hours per week - flexible

Our client, who is a leader in the security and surveillance space has an opportunity available for an Executive Assistant; a pivotal role in supporting a dynamic CEO and contributing to the success of an AIM-listed business.

This is an opportunity for a detail-oriented, resourceful individual who thrives in a fast-paced environment and has a passion for problem-solving. If you have a strong background in managing multiple priorities, coordinating complex schedules and helping to ensure seamless operations, then we would invite you to apply.

Principal Accountabilities

* Diary and Schedule Management:

* Organise and manage the CEO's calendar, including scheduling appointments, meetings, and events.

* Anticipate and prepare for upcoming commitments, ensuring the CEO's time is optimised.

* Travel Arrangements:

* Coordinate domestic and international travel plans, including booking flights, accommodation, and transportation.

* Prepare detailed itineraries and ensure seamless execution of travel plans.

* Communication Support:

* Act as the first point of contact for the CEO, handling calls, emails, and correspondence with professionalism and confidentiality.

* Draft and respond to emails, letters, and communications on behalf of the CEO when required.

* Administrative Assistance:

* Prepare, review, and edit presentations, reports, and documents for meetings, ensuring accuracy and professionalism.

* Manage expenses, invoices, and budgets related to the CEO's activities.

* Maintain an organised system for managing files, records, and confidential information.

* Event and Meeting Coordination:

* Organise and coordinate meetings, including preparing agendas, taking minutes, and following up on action points.

* Assist in planning and executing events, conferences, and social engagements.

* Liaison and Relationship Management:

* Build strong relationships with internal and external stakeholders, acting as a representative of the CEO.

* Work closely with other members of the leadership team to ensure smooth communication and alignment.

* Personal Support:

* Handle personal tasks and errands for the CEO as needed, including coordinating family or household matters.

* Manage personal appointments and commitments, ensuring a healthy work-life balance for the CEO.

Qualifications and Skills:

* Proven experience as a Personal Assistant or Executive Assistant, preferably supporting a senior executive in an SME or AIM-listed business.

* Exceptional organisational skills and attention to detail.

* Strong written and verbal communication skills.

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.

* Ability to prioritise tasks, manage time effectively, and remain calm under pressure.

* High level of professionalism, discretion, and confidentiality.

* Adaptability and a proactive approach to problem-solving.

* Familiarity with coordinating international travel and handling complex schedules.

Jenkin Halls Recruitment is acting as a Recruitment Partner for this opportunity