The Crewing Assistant will support the Crewing Team in all aspects of crewing and logistics as per project allocation and assist the operations department in all aspects of a smooth, efficient and successful project delivery.

Key duties and responsibilities :

* Assist in the administration of scheduling and facilitation of offshore personnel crew changes

* Track personnel movements for crew changes in the 'Onboard' system

* Assist in the process of obtaining second passports, Seamans books, visas and work permits

* Process monthly expenses and timesheets as required

* Organise and order PPE for offshore personnel

* Administration of monthly invoices

* Raise and track purchase orders as required (travel, hotels, PPE, courier)

* Update offshore personnel CVs

* Participate in department & emergency on-call rota

Essential

* Experience of contributing to a team and delivery against schedule driven targets and deadlines

* Working knowledge and experience within a similar field

* Competent in Microsoft 365

* Strong team player but also able to work effectively unsupervised when required

* Able to handle multiple assignments simultaneously and meet deadlines

* Ability to operate in a fast-paced environment and work effectively under pressure

* Excellent communication skills

* Enthusiastic, with the ability to remain positive and focus on delivery

* Ability to establish positive working relationships

* Honest, trustworthy and discreet

* Dynamic individual with a flexible approach and who responds positively to change

* PC literate with proven experience and knowledge of Microsoft Office Packages including; Word, Power Point, Outlook and Excel

Desirable

* Invoicing and purchase ordering experience

* Previous experience in a similar role

* Previous experience with a personnel tracking system