Executive Assistant
Duration: 3-month temporary role
Pay: £17.39 per hour plus £2.10 per hour holiday pay (equivalent to £30,282 per annum FTE (pro rata for hours worked)
Hours: 21 hours per week (three days a week), with some evenings and weekends as required. Flexible working options available.
Location: London (Hybrid working between home and office, with some travel required)
Charity People are partnering with a national charity that supports LGBTQ+ youth experiencing homelessness, offering safe housing, mentoring, and support services to ensure young people don't have to choose between safety and authenticity.
As the Executive Assistant, you will support the Chief Executive (CEO) and Trustees, providing essential administrative and organisational assistance to ensure smooth executive operations.
Key Responsibilities
* Manage CEO's diary.
* Complete administrative tasks for the CEO, which will require a good knowledge of Microsoft Office based packages.
* Provide administrative support to the DCEO and Board of Trustees, as agreed with the CEO.
* Coordinate, administer, and provide minutes board meetings for 12+ Trustees and any Board sub committees attended by the CEO.
* Complete administration for the CEO's and trustees' expenses.
* Organise CEO travel and accommodation with itineraries when relevant.
* Support the Chair, when requested.
* To be the first point of contact for internal and external people seeking access the CEO's office.
* Maintain various internal filing systems via SharePoint ensuring they are kept up to date across various executive teams.
Essential experience
You will have demonstrable experience in a similar administrative role supporting senior staff, with strong proficiency in IT, particularly Microsoft Office and Apple products. Your experience will include supporting project work, such as conducting online research, writing briefings, and preparing various reports. You'll bring strong organisational skills, a proactive mindset, and confidence interfacing with the public by phone and in person in an office setting. You will have a proven track record of handling highly confidential information and an understanding and commitment to championing diversity. Additionally, you'll have experience collaborating on project-based work and a genuine belief in the organisation's mission. Ideally, you will also have experience in the voluntary sector, along with project coordination skills.
How to apply:
If you are interested in this opportunity and are immediately available, please send your CV as soon as possible as we are reviewing applications on an ongoing basis.
Charity People actively promotes equality, diversity and inclusion. We match charity needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.
