Junior Project Coordinator (Cambridge - Office Based)
£24,000 - £27,000 per annum

Our client is a large utilities company who have been established for over 35 years and are looking for people with good administration skills who are looking to progress within utilities towards becoming a project coordinator.

Job Description:
To allocate work activity in line with client needs across a team of operatives/sub-contractors spread nationwide ensuring key SLAs are consistently met.

Liaise with the client to resolve queries in relation to the works being undertaken/completed providing regular updates on progress as required.

Responsibilities:

Effectively plan works daily for dedicated resource, ensuring client SLAs and crew profitability targets are met consistently
Line manage dedicated resource on site to ensure works go ahead, and to assist with queries and on-site issues
Liaise directly with the client/third parties to resolve queries/issues relating to the work being undertaken
Liaise with third parties for specialist requirements (e.g. Traffic management, pest control, electricians)
Submission of permits on NAR database in advance of works being completed, liaising with Highways Authorities as required to ensure works go ahead wherever possible, and manage through to completion ensuring permit is closed on completion of works with measure provided by engineers on site
Complete specialist application forms for permits such as TTROs
Monitor daily submissions on GEO-Sight and report findings/anomalies to operatives/sub-contractors for correction escalating to Project Delivery Managers and Directors
Manage orders through to completion on internal and client databases in real time ensuring data entry is accurate and complete
Manage interim reinstatements and Highways Authority defects to ensure all are within SLA and fines and associated costs are kept to a minimum
Produce J-orders, organise stock takes, materials and stores where required
Ensure DFEs are updated and correct prior to billing, including all additional costs for applications and traffic management are applied, and any discrepancies between original job packs and works required on site are corrected
Check and sign off invoices to be passed to Manager
Coordinate resource, equipment etc. to sites to ensure works go ahead, sometimes with the assistance of Site Agents
Input gang wages to timesheet and confirm wages for price-work crews weekly - if requested by line manager
Provide regular and detailed information on outstanding and in progress works to the Resource Scheduling Manager, and to the client, for priority areas
Receive and co-ordinate urgent/dangerous 2 hour works within the client SLA
Retrieve stats for all works where required to ensure works can go ahead in a safe and timely manner

Skills:

Good organisational skills with the ability to prioritise effectively, manage conflicting priorities and achieve deadlines
Good eye for detail, completing work with a high degree of accuracy
Able to work in a fast paced, changing environment taking commercially astute decisions
Able to receive constructive feedback, maintain respect and mutually agree any action required for you to take in response
Wants to be part of a team, wants to succeed as a team
Good IT skills, competent with the use of internet, email and Microsoft (Word, Excel, Outlook)
Motivated and enthusiastic, able to work independently using own initiative as well as part of a dynamic team

Competencies:

Planning & Organising
Attention to Detail
Commercial Awareness
Effective Communication
Stakeholder Management

Qualifications:

Good administration and attention to detail
Team player
Good work ethicTo apply for this role and find out more details, please forward your CV to (url removed)

Alecto Recruitment Limited is acting as an Employment Business in relation to this vacancy.

If your experience matches please forward your CV immediately.

We thank all applicants who respond, but only those short listed will be contacted