Administrator for the SLT – Prep School – Kingston-Upon-Thames – ASAP Start
Role: Administrator to the Senior Leadership Team
School: Independent Prep School
Contract: Permanent
Term time only plus 2 weeks during school holidays
Full time, 8am to 5pm Monday to Friday
Actual Salary: £24635 - £25375 (FTE £33023 - £34016)
Apply by 9am before 27th September 2024
We are looking to appoint a highly organised individual with exceptional administrative and interpersonal skills to provide day to day support to the senior leadership team. The SLT administrator will have a broad and varied set of responsibilities so flexibility, the ability to multitask and prioritise tasks effectively is essential. This is a senior administrative role within our school so the successful candidate must be professional and demonstrate a high standard of presentation, possess a “can do” attitude, and have excellent communication and ICT skills. Experience of working in a similar role in a school would be an advantage but is not essential.
***Please note you must have administrative experience within a school to be shortlisted for this role, if you have not had any administrative experience within a school setting, please do not apply for this role***
Main responsibilities:
• To provide effective admin support to the senior leadership team
• To organise meetings & appointments for the senior leadership team ensuring that they are adequately briefed
and have all relevant papers
• To support with assemblies, services and masses as necessary (e.g preparing presentations, setting up etc)
• To provide hospitality for visitors as required
• To make travel arrangements and bookings as required
• To act as a minute secretary for meetings
• To liaise, with tact and diplomacy, with other school staff and other stakeholders
• To recognise and utilise PR opportunities
• To aim for excellence in standards
• To be the first point of contact in matters concerning the headteacher
• To write, edit and process correspondence, policies, surveys and documents as directed
• To complete confidential secretarial, administration and clerical duties including the accurate preparation of confidential reports and other documents including class profiles and school profiles (EAL, ethnicity, faith etc)
• To coordinate information for parents including curriculum maps
• To interrogate data and produce reports from SIMS, other school databases and spreadsheets e.g. end of year
assessment data and pupil data such as ethnicity, faith, EAL and SEND
• To research and collate senior school admissions information, coordinating communication between school and parents
• To maintain the senior school references, results and destinations of year 6 leavers
• To be liaison between school and the FOHC (parent association) and form reps
• To monitor and respond to the form rep social media Q&A feed
• When the situation demands, undertake main office duties and provide cover in instances of absence
• To track all documentation templates that require maintenance
• To prepare and update documentation templates on a termly/annual basis e.g., timetables, class profiles, curriculum maps, long term curriculum plans, reports to parents, lockdown emails
• To coordinate the production and dispatch of pupil reports
• To coordinate administration for school events which will require occasional evening and weekend working e.g. prize-giving, sports day
• To manage the information uploaded to the digital noticeboard
General duties:
• To maintain good relationships and communication with all other members of the administrative staff
• To attend in-service training appropriate to the department
• To maintain complete confidentiality of all information concerning the trustees, headteacher, SLT, staff, parents and pupils that may be known or acquired in the course of work
• Ensure skills, including ICT skills, are kept up to date to perform role successfully
• Use discretion in providing information both within and outside school
• Maintain high professional standards of attendance, punctuality, appearance and conduct
• Maintain positive, courteous relations with pupils, parents and colleagues
• Respect and follow school policies and procedures
• Engage actively in the performance review process
• Undertake other relevant duties associated with the job purpose allocated at the discretion of the headteacher, bursar or other designated manager
Requirements:
• Minimum of 2 A levels Grade C or above, or equivalent qualifications – essential
• GCSE Maths and English Grade C or above – essential
• Undergraduate degree – 2:2 or above – desirable
• Previous experience in a school administrative role – ESSENTIAL
• Excellent organizational, time management, and communication skills
• Proficiency in Microsoft Office applications and experience with database management systems
• Ability to work independently, prioritize tasks, and multitask effectively in a fast-paced environment
If you are an experienced School Administrator, then please apply for this Administrator for the SLT role by sending your CV to Sally at Clarus Education. You will be contacted by your personal consultant (if shortlisted)!
For this position, you must have an Enhanced DBS Certificate on the Update Service or be willing to obtain one.
We are dedicated to safeguarding and promoting the welfare of children and expect all staff to share this commitment. You will have a safeguarding responsibility if appointed.
The successful candidate will be subject to enhanced clearance through the Disclosure and Barring Service and employment will be subject to references.
This post is not exempt from the Rehabilitation of Offenders Act 1974.
Please note this role is not suitable for applicants who do not have the Right to Work in the UK. We do not offer sponsorship.
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Administrator for the SLT – Prep School – Kingston-Upon-Thames – ASAP Start
