The Administration Assistant works closely with their designated Manager(s) to provide administrative support. You will help the Manager to make the best use of their time by dealing with secretarial and administrative tasks in a timely and professional manner.

Location. This role is based in our head office in Bracknell, Berkshire.

This is an office-based vacancy and as such we expect all applicants to be willing to commute to our offices 5 days per week.

Key responsibilities of the role.

First point of contact

• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming emails and post.
• Liaising with staff, suppliers and clients.
• Reception and hospitality cover as needed.

Organisation

• Booking and arranging travel, visas, transport and accommodation.
• Organise appointments and ensure Managers has the required time to complete their duties, often controlling access to their time.
• Organising events and conferences.
• Reminding Managers of important tasks and deadlines as agreed.
• Ensuring the Manager is available and well prepared for interviews or other less frequent appointments.

Administration

• Managing databases and filing systems as required.
• Implementing and maintaining procedures/administrative systems.
• Collating and filing expenses.
• Typing, compiling and preparing reports, presentations and correspondence.

About you...

• Bachelor’s Degree or equivalent.
• Significant Administrative experience.
• Proven track record working with senior management.
• Extensive travel management experience.
• Extensive diary management experience.
• Exceptional written and oral communication skills.
• Excellent knowledge in Microsoft Office, including a good level of Excel, Powerpoint and Word.
• Discretion and an understanding of confidentiality issues.
• Good organisational and time management skills.
• Flexibility and adaptability.