Job Title: Accounts Payable/Finance Assistant
Starting: ASAP
Duration: Maternity Cover - approximately 10 months
Hours: Monday - Friday, 37.5hpw
Pay: £11.44ph- £13ph
Location: Full time in the office initially with 1 - 2 days work from home potential after 1st month

Job Summary:

The post holder provide essential support to the accounts payable team, ensuring accurate management of the accounts payable ledger, processing purchase requisitions, and acting on Oracle notifications. The successful candidate will be highly motivated, possess good written and verbal communication skills, and demonstrate proficiency in Excel (knowledge of Lookups, Pivot tables etc). This role is critical in ensuring timely supplier payments and maintaining strong relationships with internal and external stakeholders.

Key Responsibilities:

Accounts Payable Ledger Management:

* Support day-to-day operations of the accounts payable ledger.

* Reconcile supplier statements and investigate invoice discrepancies.

Invoice and Payment Processing:

* Assist in resolving creditor issues such as missing invoices, pricing discrepancies, and other invoice-related queries.

* Ensure timely processing of payment runs to meet agreed payment terms and secure prompt payment discounts.

Oracle System Management:

* Maintain accurate purchase requisitions within the Oracle system.

* Act on Oracle notifications and advise colleagues on next steps for requisitions, receipting, and purchase orders.

Supplier Communication:

* Liaise with suppliers and internal teams to ensure smooth processing of transactions.

* Address payment delays and escalate any issues as necessary.

Compliance and Reporting:

* Ensure all processes comply with financial policies and procedures.

* Support the production and follow-up of Oracle creditor and purchase order reports.

Collaboration and Training:

* Collaborate with other departments such as procurement and clinical teams to resolve payment issues.

* Assist in training new staff on accounts payable processes within the broader Healthcare Partners team.

Essential Criteria

* Good track record of working in an accounts payable function in a large, complex organisation

* Experience of analysing complex data (ideally accounts payable data)

* Experience in using large complex accounting systems (Oracle, SAP etc)

* Experience of accounts payable in an environment where obtaining stakeholder agreement through influence rather than mandate is required.

Desirable Criteria

* Use of Oracle systems and IPROC desirable

* A Levels or equivalent level

* Studying for a Finance/Accountancy qualification