The Secretary / Administrator role is a vital part of any team, requiring excellent organisational skills and a proactive attitude. The successful candidate will be responsible for a variety of tasks, including managing schedules, preparing documents, and liaising with staff at all levels.

Client Details

Our client is a reputable business services provider, headquartered in Dundee. They boast a sizeable team of dedicated professionals who strive to provide excellent service to their clients. The company prides itself on its supportive and collaborative environment.

Description

• Manage and maintain schedules, appointments and travel arrangements.
• Prepare and edit correspondence, communications and presentations.
• Liaise with internal staff at all levels.
• Coordinate project-based work.
• Review operating practices and implement improvements where necessary.
• Supervise and train other office staff.
• Organise and coordinate meetings and events.
• Record, transcribe and distribute meeting agendas and minutes.

Profile

A successful Secretary / Administrator should have:

• Excellent organisational and planning skills.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and business software (e.g. CRM).
• Ability to multitask and prioritise daily workload.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional and discreet confidentiality.

Job Offer

• Opportunity to work in a supportive, team-oriented environment.
• Generous holiday leave allowance.
• A chance to thrive in the dynamic business services industry.
• Permanent contract with stability and long-term growth potential.