Office Manager (Part-time, Flexible) - Ludicology Ltd

Location: Home-based and office in Wrexham

Hours: 15 hours per week (equivalent to 2 full days)

Salary: £11,700 per year (£31,200 pro rata, £15 per hour)

Contract: Permanent

Are you a highly organised, proactive professional looking for a flexible part-time role? Do you have excellent communication and administration skills and enjoy working in a small, dynamic organisation? If so, Ludicology wants to hear from you!

About Us

Ludicology is committed to promoting the value of play through research, advocacy, and practical interventions. We emphasize the importance of play-friendly environments, recognizing play as a fundamental part of children's lives. Our work involves shaping public spaces, fostering community engagement, and reimagining neighbourhoods to support play and sociability.

Company culture

At Ludicology, we are passionate about improving children's opportunities for play and fostering play-friendly communities. Our team culture reflects this commitment through:

Creativity & Innovation - We embrace playfulness in our work, encouraging experimentation and new ways of thinking.

Flexibility & Autonomy - We value trust and give team members the freedom to approach their work in ways that best suit their strengths.

Purpose-Driven & People-Oriented - Our work has a meaningful impact, and we are motivated by shared values around children's rights and community well-being.

Collaboration & Inclusivity - We believe in open dialogue, knowledge-sharing, and participatory decision-making.

Supportive & Reflective - Learning and professional development are embedded in our culture, ensuring continuous growth.

Community Engagement & Hands-On Learning - Our work is immersive, interactive, and directly connected to the people and places we seek to support.

Work-Life Balance - We recognize the importance of maintaining a sustainable workload and actively support a balanced approach to work and personal life.

We are looking for team members who thrive in a dynamic, purpose-driven environment and are eager to contribute to meaningful change.

The Role

As our Office Manager, you'll play a key role in supporting the smooth running of our organisation. Your responsibilities will include:

Maintaining excellent communication with clients and associates

Managing email accounts for company directors

Scheduling meetings and diary management

Bookkeeping, invoicing, and basic banking tasks

Producing and monitoring contracts

Organising events, including publicity and logistics

Purchasing and preparing project resources

Arranging travel and accommodation

Supporting research projects, including recruitment of participants

Coordinating team meetings and recording minutes

Producing quarterly newsletters

Providing additional organisational support as needed

What We're Looking For

Essential:

* Ability to travel to Wrexham for work on a regular basis

* Excellent organisation skills and attention to detail

* Ability to manage multiple tasks effectively

* Warm, friendly, and professional approach to clients

* Strong communication skills and high standards of professionalism

* High proficiency in IT, including MS Office and Google Workspace

* Proactive, self-motivated, and problem-solving mindset

* Adaptability and willingness to take on a variety of organisational tasks

Desirable:

* Experience in office or project management

* Familiarity with remote team tools like Slack and Trello

* Experience using Zoom (or similar) for meetings and webinars

What We Offer

* Flexible part-time hours (term-time only option available)

* 14 days holiday per year (35 days pro rata including bank holidays)

* Pension scheme enrolment

* A supportive and friendly working environment

This role would suit someone with children in school who wants to fit their working hours around parenting responsibilities.

Terms of the role

The appointment is subject to a 6-month probation and training period.

The role is part-time and can be either just term time or all year. Pay and holiday will be adjusted accordingly.

The post comes with 14 days holiday per year (equivalent to 35 days pro rata, including bank holidays), the majority of which is expected to be taken in school holidays.

Successful candidates will be automatically enrolled in the company's pension scheme.

Interested?

If you'd like to join our team, please send us a letter explaining your knowledge and experience in an office manager role and how you meet the job criteria. Please also include to relevant references confirming whether you are happy for these to be contacted prior to interview.

Applications close on 3rd April 2025