This role involves supporting high-profile marine interior outfitting projects from initiation to completion. You will provide comprehensive administrative assistance, including purchasing, resource planning, logistics, and warehouse operations. The role necessitates significant on-site work in shipyards and on vessels globally, assisting Project Managers and cross-functional teams to ensure smooth project execution.

Key Responsibilities:

Source materials and raise a high volume of purchase orders using the in-house procedure
Chase deliveries and keep stakeholders informed
Monitor and update systems with correct pricing, documentation, and data input
Book labour, travel, and accommodation for projects and the business
Communicate with Polish and other European speaking resources and companies
Coordinate on-site labour to ensure smooth project operations
Provide general administrative support during pre-planning, site implementation, and project close-down
Attend and contribute to project and department progress meetings
Plan and generate project shipments, including commercial invoices and vehicle planning
Provide cover for the wider Project Support team during holidays, sickness, and peak periods

Job Requirements:

Attention to detail with strong planning, time management, and prioritisation skills
Experience in using IT systems, including Microsoft Office, Outlook, Teams, and Zoom
Willingness to learn and improve continuously
Ability to work in a highly pressurised environment during peak times
Ability to build relationships at all levels and with external contacts

Minimum Required Education and Experience:

Experience in an administrative role or project management environment, or a combination of both
Ability to work away from home on average 25% of the year
Experience working in a site or construction site environment is ideal but not essential
Proficiency in Polish or another European language is an added bonus

Benefits:

Casual dress
Company events
Company pension
Cycle to work scheme
Free parking
Health & wellbeing programme
On-site parking
Private dental insurance
Private medical insurance
Profit sharing
Sick pay
Salary:

£30,000 increasing ater probation as well as uplift when working away