We are partnered with a prominent international law firm with a large team of lawyers spanning offices across the United States, Europe, the Middle East, and Asia. Our client is seeking an Executive Assistant to join the firm supporting a Partner specialising in shipping disputes.

Key Responsibilities

• Diary management
• Arrange conference calls, meetings, video conferences, and catering
• Coordinate all travel arrangements, including taxis, accommodation, and expense forms as appropriate. Prepare and collate papers ahead of meetings
• Monitor emails promptly as required and forward/action as necessary
• Establish and maintain effective and accurate filing systems (both hard copy and electronic)
• Assist in opening new clients and matters (including KYC and AML processes) as required
• Handle internal and client calls in a timely, confident, helpful, and polite manner, passing on accurate messages promptly and taking action where necessary
• Keep client contact details as up-to-date as possible
• Produce, format, and edit legal documents efficiently and accurately, sourced through digital dictation, hard copy, and audio
• Prepare PowerPoint presentations and Excel spreadsheets
• Assist in monitoring the billing process
• Exhibit strong billing skills, preparing bill narratives and draft cost details as necessary

Key Skills, Attributes, and Experience:

• Previous experience as a Legal PA/ EA within a reputable law firm
• Excellent communication and interpersonal skills
• Extensive organisational skills and attention to detail
• Ability to manage pressure and conflicting demands on time
• A committed team player
• Proactive and enthusiastic