Role Overview:

As a Self-Billing Specialist, you will be responsible for overseeing the weekly timesheet and billing processes. This is a valuable opportunity for individuals seeking to advance their careers in finance within a dynamic and supportive department.

Job Purpose:

• Manage weekly billing processes to ensure accurate and timely invoicing.
• Collaborate with external portals, internal teams (operations, credit control), and clients to maintain accuracy in self-billing.
• Partner with the invoice queries team to resolve discrepancies and issues.
• Support management by addressing queries and reconciling weekly invoices from self-billing clients.
• Assist with billing adjustments as needed.
• Proactively alert your line manager to any potential or ongoing invoice issues.

Essential Skills and Attributes:

A successful Self-Billing Specialist is:

• A positive culture carrier
• Self-motivated and proactive
• A collaborative team player
• A critical thinker and problem-solver

To excel in this role, you'll need:

• Strong administrative abilities
• Proficiency with business software, especially Microsoft Office
• Excellent analytical and decision-making skills
• Proven ability to perform under pressure and think creatively when solving financial issues
• Strong interpersonal skills, capable of working well with both internal teams and external partners
• High levels of self-motivation with the ability to work independently
• Outstanding communication skills, both written and verbal
• Advanced Excel skills, including proficiency with VLOOKUPs and Pivot Tables
• Meticulous attention to detail and high accuracy in your work

Key Responsibilities:

• Accurately submit weekly timesheets for each Prospero business unit and in line with client billing requirements through various portals.
• Report and communicate weekly/monthly billing figures to management.
• Liaise with consultants to ensure accurate client invoicing and reconciliation.
• Work closely with the Credit Control team to reduce overdue debt by processing swift and accurate invoice adjustments and credit notes.
• Manage and respond to inquiries in multiple email inboxes.
• Address and invoice any outstanding or unbilled timesheets promptly via the self-billing portals.
• Clear any backlog of missing timesheets to expedite the recovery of owed funds.
• Continuously evaluate and suggest improvements to existing processes to enhance efficiency.

Additional Information:

The duties listed in this job description are not exhaustive. As part of the Prospero Group, you may be asked to support other areas of the business as required. The company reserves the right to amend responsibilities after appropriate consultation.