Commercial Property Assistant

Epsom

£28,000 - £29,000

Full-Time Permanent

Mon - Fri - 9-5

Our client is looking for a Commercial Property Assistant to support their department in meeting objectives and providing a quality service to clients. You will be providing administrative and paralegal support.

Key Responsibilities as Commercial Property Assistant:

Production of documents:

• Prepare quotes, correspondence, memoranda, emails, attendance notes, documents, faxes and forms using our Case Management System and appropriate MS Office applications in accordance with procedures as set out in the Office Manual including preparing and processing post exchange and completion work.
• Audio and copy typing
• Proof-read documents to ensure accuracy.
• Scan and save documents to electronic folders or to email.
• Undertake photocopying.
• Prepare documents for timely despatch by email, DX and Royal Mail.
• Draft routine documents
• Order searches and land registry entries and making land registry applications

Administration:

• Ensure that Client/Matter information is accurate and up-to-date on Accounting/Case Management system.
• Ensure files and documents are saved on computer correctly in order to be easily retrieved by secretaries and fee earner.
• Carry out filing as requested ensuring correspondence and documents are filed in correct folder and in date order.
• Assist department with administration involved in opening, closing and monitoring files as required.
• Liaise with fee earners to make appointments for clients.
• Receive telephone calls from clients and colleagues, respond to client where appropriate and take accurate messages and pass to appropriate fee earner.
• Undertake routine tasks, referring to fee earner where appropriate.
• Carry out audio typing where required.

Key Requirements:

• Audio and copy typing
• Administration skills
• Organisational skills
• MS Office experience
• Great customer service
• Communication skills

To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF

Disclaimer: Due to the high amount of interest that we receive for each of our roles, unfortunately we cannot respond to each application individually, therefore if you do not hear back from one of our consultants within 14 days then unfortunately you have not been shortlisted for this role.