HR Coordinator
This role is 21 hours per week. Days and timings to be agreed.
HR Coordinator Main Responsibilities
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Providing confidential administrative support to the HR department.
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Acting as the first point of contact for all HR Database queries
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Updating the HR Databases and developing the functions in order to meet the needs of the business.
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Dealing with recruitment campaigns (online and face to face), including advertising, arranging interviews, coordinating interviews, booking facilities (where applicable), sending out response emails, drawing up recruitment metrics, etc.
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Liaising with payroll in relation to staff pay, new starters, leavers, etc
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Dealing with general HR enquiries and escalating to Line Manager when appropriate.
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Work in conjunction with the Office Coordinator in relation to IT, H&S, new starters, leavers, changes, Staff Cards, etc
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Promoting the EAP service and other benefits
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Full facilitation of HR related meetings eg Union meetings, disciplinaries, grievances, etc, including booking of facilities, drawing up agendas, preparing accurate and timely minutes, and following up on action points.
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Keeping an accurate record of HR related activities such as probations, review meetings, salary information, etc.
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Liaising and assisting the Office Coordinator with organising staff events such as away days, training, and staff parties.
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Undertaking research and miscellaneous project work as and when required eg drawing up of policies, sourcing suitable external facilitators, etc.
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Overseeing the training matrix for all staff ensuring compliance.
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Assisting with regular audits for HR and Finance department.
Communication
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Regular detailed communication e.g. explaining complex information, highly confidential data, supplier negotiation.
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Establish and maintain strong partnerships with relevant University departments and external partners.
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Train and support elected officers with their support responsibilities.
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Conducting onboarding checks to include Right to Work and DBS applications.
Decision Making
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Making independent operational decisions on a daily basis.
Budget Management
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No budget responsibility, other than small project funding as directed by Line Manager.
General Duties
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Conduct yourself in a manner which adheres to the values of BSU at all times, displaying high standards of professionalism and service.
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Adhere to all BSU policies and procedures.
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Fully participate in your induction, personal and team development opportunities.
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Assist in key events and activities throughout the year e.g. open days, Freshers' week and Elections as required, some of which might fall outside of usual working hours.
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Undertake any other duties as may reasonably be expected given the qualifications and experience required for the role